Research Line Administrative Assistant

IIT; Roncade; Remote; EUR 25,000 - 30,000; Full time

Job summary

Istituto Italiano di Tecnologia (IIT) invites applications for an Assistant at the Center for Cultural Heritage Technology on the H-Farm Campus. The role supports scientific advisors, manages communications, coordinates events, and assists in recruiting and procurement, in a dynamic, international setting.

Candidates should have a humanities, languages or law degree, strong English, and experience with SAP and MS Office.

Qualifications

• Diploma or degree in humanities, languages or law.
• Good knowledge of English language.
• Good knowledge of management systems, preferably SAP, and the main Microsoft Office tools.
• Strong focus on stakeholder needs and expectations.
• Ability to work in a challenging and international environment.
• Capacity to work autonomously and collaboratively in a highly interdisciplinary environment.
• Possess analytical reasoning skills and a growth mindset.
• Be proactive and solution-oriented with a positive attitude.
• Strong problem-solving skills, and the ability to quickly grasp new situations and take effective action.

Responsibilities

• Managing the agenda of scientific advisors (Principal Investigators).
• Managing institutional communications, including drafting and sending formal letters and invitations, and establishing contacts with institutions, partners, and stakeholders.
• Organising events and taking care of all related tasks, including travel and transfer management.
• Supporting Principal Investigators in recruiting employees and collaborators.
• Drafting orders and managing their issuance directly as part of the procurement process for goods and services in accordance with internal procedures.
• Acting as an interface with Principal Investigators for all secretarial and administrative matters.
• Interact with other institute offices on all secretarial and administrative matters. Monitoring budget progress.
• Coordinating all activities related to the management of the Centre's structure, including supervising the logistical infrastructure to ensure the smooth functioning of spaces and services.
• Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation.

Skills

English proficiency

Stakeholder focus

Interdisciplinary teamwork

Autonomous work

Education

Diploma or degree in humanities, languages or law

Tools

SAP

Microsoft Office

Job description

Step into a world of endless possibilities, together let’s leave something for the future!

At IIT, we are committed to advancing human-centered Science and Technology to address the most urgent societal challenges of our era. We foster excellence in both fundamental and applied research, spanning fields such as neuroscience and cognition, humanoid technologies and robotics, artificial intelligence, nanotechnology, and material sciences, offering a truly interdisciplinary scientific experience. Our approach integrates cutting-edge tools and technology, empowering researchers to push the limits of knowledge and innovation. With us, your curiosity will know no bounds.

We are dedicated to providing equal employment opportunities and fostering diversity in all its forms, creating an inclusive environment. We value the unique experiences, knowledge, backgrounds, cultures, and perspectives of our people. By embracing diversity, we believe science can achieve its fullest potential.

THE ROLE

The Istituto Italiano di Tecnologia is looking for an assistant to work at its Center for Cultural Heritage Technology, located within the iconic H-Farm Campus.

The Centre's mission is to promote the research and application of innovative technologies for the conservation and analysis of cultural heritage, with a particular focus on computer science, nanotechnology, and robotics.

It is internationally recognised as a pioneering organisation at the forefront of applied research in the field of cultural heritage. It stands out for its dynamic and stimulating environment, which is rich in multidisciplinary skills and open to experimentation. It employs highly qualified young researchers from a variety of academic and scientific backgrounds who contribute to creating a fertile ecosystem for innovation and scientific collaboration.

The Assistant will be responsible for the following activities:

• Managing the agenda of scientific advisors (Principal Investigators).
• Managing institutional communications, including drafting and sending formal letters and invitations, and establishing contacts with institutions, partners, and stakeholders.
• Organising events and taking care of all related tasks, including travel and transfer management.
• Supporting Principal Investigators in recruiting employees and collaborators.
• Drafting orders and managing their issuance directly as part of the procurement process for goods and services in accordance with internal procedures.
• Acting as an interface with Principal Investigators for all secretarial and administrative matters.
• Interact with other institute offices on all secretarial and administrative matters. Monitoring budget progress.
• Coordinating all activities related to the management of the Centre's structure, including supervising the logistical infrastructure to ensure the smooth functioning of spaces and services.
• Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation.

ESSENTIAL REQUIREMENTS

• A diploma or degree in humanities, languages or law
• Good knowledge of the English language
• Good knowledge of management systems, preferably SAP, and the main Microsoft Office tools
• Strong focus on stakeholder needs and expectations
• Ability to work in a challenging and international environment
• Capacity to work autonomously and collaboratively in a highly interdisciplinary environment
• Possess analytical reasoning skills and a growth mindset
• Be a proactive and solution-oriented person with a positive attitude
• Have strong problem-solving skills, and the ability to quickly grasp new situations and take effective action.

ADDITIONAL SKILLS

• Ability to plan and manage activities, time and resources efficiently
• Excellent command of writing letters and documents, including formal and institutional texts
• Ability to effectively handle multiple tasks simultaneously
• Previous administrative experience gained in research centers or institutes

COMPENSATION PACKAGE

• Starting with a full time 12-months fixed term contract
• A yearly gross salary ranging between 25.000,00 and 30.000,00, which may include a bonus option depending on your role and contract
• Private health care coverage depending on your role and contract