Administrative Support Assistant

IIT; Aosta; Remote; EUR 26,000 - 27,000; Full time

Benefits offered by this job

Health insurance

Job summary

IIT is seeking an Administrative Support Assistant in Aosta. The role supports the Computational Genomics Research Unit within C3G, handling procurement via SAP, travel arrangements, and administrative tasks to support principal investigators and budget monitoring.

The position requires English proficiency, MS Office skills, and experience in administrative roles. Remote work is possible up to 10 days per month; bachelor’s or master’s degrees are preferred. Deadline 15/11/2026.

Qualifications

• Proficiency in English is required.
• Solid knowledge of the Microsoft Office Suite is essential.
• Experience in administrative roles and stakeholder management is preferred.

Responsibilities

• Managing purchase orders and procurement via SAP.
• Organizing national and international travel for staff.
• Supporting recruitment, collaborations and affiliations.
• Providing general secretarial and administrative support.
• Assisting in budget planning and monitoring.
• Managing document filing and records systems.
• Supporting the ISO 9001:2015 Quality Management System.
• Organizing meetings and events and related travel.
• Managing calendars and agendas of PIs.

Skills

English

MS Office

Stakeholder focus

Administrative experience

Autonomy

Education

Bachelor's degree

Master's degree

Tools

SAP ERP

Job description

Administrative Support Assistant - Aosta

Italy

Commitment & contract: fixed term contract, up to 2 years

Location: Aosta – Center for Clinical and Computational Genomics (C3G)

Step into a world of endless possibilities, together let’s leave something for the future!

At IIT, we are committed to advancing human-centered Science and Technology to address the most urgent societal challenges of our era. We foster excellence in both fundamental and applied research, spanning fields such as neuroscience and cognition, humanoid technologies and robotics, artificial intelligence, nanotechnology, and material sciences, offering a truly interdisciplinary scientific experience. Our approach integrates cutting-edge tools and technology, empowering researchers to push the limits of knowledge and innovation. With us, your curiosity will know no bounds.

We provide equal employment opportunities and fostering diversity in all its forms, creating an inclusive environment. We value the unique experiences, knowledge, backgrounds, cultures, and perspectives of our people. By embracing diversity, we believe science can achieve its fullest potential.

THE ROLE

You will be working in a multi-disciplinary group, where people with different backgrounds collaborate, each with their own expertise, to support IIT research activity.

Administrative support will be provided to the Computational Genomics Research Unit, headed by Prof. Andrea Cavalli, within the Center for Clinical and Computational Genomics coordinated by Prof. Stefano Gustincich

Within the team, your main responsibilities will be:

• Managing purchase orders and the procurement of goods and services via SAP, in compliance with applicable regulations and internal procedures;
• Organizing national and international travel for Centre staff;
• Supporting Principal Investigators (PIs) in recruitment processes, collaborations, and affiliation procedures;
• Providing general secretarial and administrative support;
• Assisting in budget planning and monitoring for the Centre;
• Managing document filing and records systems;
• Supporting the Quality Management System (ISO 9001:2015);
• Organizing meetings and events, including related travel arrangements;
• Managing the calendars and agendas of Principal Investigators (PIs).

ESSENTIAL REQUIREMENTS

• Good knowledge of the English language
• Familiarity with the Microsoft Office Suite
• Strong focus on stakeholder needs and expectations

ADDITIONAL SKILLS

• Experience in administrative roles
• Knowledge of the SAP ERP management system
• Ability to work in a challenging and international environment
• Capacity to work autonomously and collaboratively in a highly interdisciplinary environment
• Possess analytical reasoning skills and a growth mindset

COMPENSATION PACKAGE

• A yearly gross salary ranging between 25.500 and 27.000
• Health care coverage
• Remote working (up to 10 days for month)
• Candidate holding a bachelor’s or master’s degree who have not been resident in Italy in the last 3 years and move back to Italy to start any work activity, and meet specific requirements, can benefit from a 50% deduction on their income.

Application’s deadline: 15/11/2026