Support Administrative Assistant to the Scientific Director

IIT; Genova; On-site; EUR 21,000 - 25,000; Full time

Benefits offered by this job

2 days teleworking per week

Flexible working time

Wide range of staff discounts

Job summary

IIT in Genova, Italy, invites applications for a Support Administrative Assistant to the Scientific Director. You will provide administrative and organizational support within a dynamic, international research environment.

Key duties include back-office support, coordinating the director's agenda and travel, managing visits, drafting official texts, and preparing presentations. The role requires a high school diploma, experience in secretariat work, and fluency in English and Italian.

Qualifications

• High school diploma in economic or scientific disciplines.
• Experience in travel organization, administrative support and secretariat.
• Proficiency with Word and Excel.
• Fluent in English and Italian; strong time and priority management.
• Professional presence and stakeholder liaison.

Responsibilities

• Perform administrative back office activities for the Scientific Director.
• Support the Scientific Director's agenda, managing contacts with internal and external stakeholders.
• Support for the organization of the Scientific Director’s travel.
• Support for the organization and management of official visits.
• Draft institutional, managerial and technical texts including signature documents.
• Prepare Power Point presentations and word reports.

Skills

Word

Excel

Organisational skills

Stakeholder liaison

English proficiency

Italian proficiency

Education

High school diploma in economic or scientific disciplines

Master or bachelor degree in economic or scientific disciplines

Tools

SAP

Job description

Support Administrative Assistant to the Scientific Director

Italy

Commitment & contract: Full-time, fixed-term employment contract

Location: Genova

Step into a world of endless possibilities, together let’s leave something for the future!

At IIT, we are committed to advancing human-centered Science and Technology to address the most urgent societal challenges of our era. We foster excellence in both fundamental and applied research, spanning fields such as neuroscience and cognition, humanoid technologies and robotics, artificial intelligence, nanotechnology, and material sciences, offering a truly interdisciplinary scientific experience. Our approach integrates cutting-edge tools and technology, empowering researchers to push the limits of knowledge and innovation. With us, your curiosity will know no bounds.

We are dedicated to providing equal employment opportunities and fostering diversity in all its forms, creating an inclusive environment. We value the unique experiences, knowledge, backgrounds, cultures, and perspectives of our people. By embracing diversity, we believe science can achieve its fullest potential.

THE ROLE

You will be working in a multi-disciplinary group, where people with different backgrounds collaborate, each with their own expertise, to carry out the research.

The Scientific Director Secretariat Office is looking for a Support Administrative Assistant to provide administrative and organizational support in a dynamic and international research environment.

Your main responsibilities will be:

• Perform administrative back office activities for the Scientific Director
• Support the Scientific Director's agenda, managing contacts with internal and external stakeholders
• Support for the organization of the Scientific Director’s travel
• Support for the organization and management of official visits
• Draft institutional, managerial and technical texts including signature document
• Prepare Power Point presentations and word reports

ESSENTIAL REQUIREMENTS

• High school diploma in economic or scientific disciplines
• Documented experience in travel organization, administrative support and secretariat
• Familiarity with the main IT software packages, including Word and Excel
• A cooperative approach with the stakeholders
• Accuracy and good analytical skills
• Good command of spoken and written English and Italian
• Good at time and priority management
• Professional presence

ADDITIONAL SKILLS

• A master or bachelor degree in economic or scientific disciplines
• Knowledge of SAP software
• Good communication skills
• Strong problem-solving attitude
• High motivation to learn
• Ability to work in a challenging and international environment
• Ability to work independently and collaboratively in a highly interdisciplinary environment

COMPENSATION PACKAGE

• A yearly gross salary of 23.000,00 euro.
• Wide range of staff discounts;
• 2 days of teleworking per week;
• Flexible working time.

Application’s deadline: November 1st, 2026