Remote Executive Assistant for AI Training Project

The Ai Training Company; Italia; Remoto; EUR 42.000 - 65.000; Tempo pieno

Descrizione del lavoro

The Ai Training Company is seeking experienced administrative professionals to support executives and teams in a remote AI training project. You will manage calendars, communications, documents, and complex scheduling, delivering reliable, high‑quality support.

Eligible candidates have 5+ years of hands-on experience in personal or executive assistance, excellent written and verbal skills, and a proactive, detail‑oriented approach suited to fast-paced, distributed environments.

Competenze

• 5+ years of hands‑on experience in personal assistance, executive support, administration, office management, or a related role
• Strong written and verbal communication skills
• Excellent organization, prioritization, and time‑management abilities
• Proven ability to manage multiple assignments without sacrificing accuracy
• Strong attention to detail in written work, scheduling, documentation, and follow‑ups
• Experience working independently in a remote or distributed environment
• Comfortable using digital calendars, cloud documents, spreadsheets, communication tools, and task‑management platforms
• Proactive, resourceful, adaptable, and dependable working style
• Ability to provide clear explanations and practical feedback based on real administrative experience

Mansioni

• Executive calendar and inbox management
• Appointment scheduling and meeting coordination
• Domestic and international travel planning
• Email drafting, correspondence, and stakeholder communication
• Document preparation, proofreading, and formatting
• Task tracking, deadline management, and follow-ups
• Meeting agendas, notes, minutes, and action items
• File organization, records management, and document control
• Expense tracking, invoice processing, and administrative reporting
• Vendor, client, and team coordination
• Event planning and logistical support
• Research, data entry, spreadsheet management, and reporting
• Creating standard operating procedures and administrative workflows
• Supporting senior executives, founders, business owners, professionals, or families
• Managing confidential and time-sensitive information

Descrizione del lavoro

The Ai Training Company is seeking experienced administrative professionals to support executives and teams in a remote AI training project. You will manage calendars, communications, documents, and complex scheduling, delivering reliable, high‑quality support.

Eligible candidates have 5+ years of hands-on experience in personal or executive assistance, excellent written and verbal skills, and a proactive, detail‑oriented approach suited to fast-paced, distributed environments.