Executive Assistant | $30/hr | Remote

The Ai Training Company; Italia; Remoto; EUR 42.000 - 65.000; Tempo pieno

Descrizione del lavoro

The Ai Training Company is seeking experienced administrative professionals to support executives and teams in a remote AI training project. You will manage calendars, communications, documents, and complex scheduling, delivering reliable, high‑quality support.

Eligible candidates have 5+ years of hands-on experience in personal or executive assistance, excellent written and verbal skills, and a proactive, detail‑oriented approach suited to fast-paced, distributed environments.

Competenze

• 5+ years of hands‑on experience in personal assistance, executive support, administration, office management, or a related role
• Strong written and verbal communication skills
• Excellent organization, prioritization, and time‑management abilities
• Proven ability to manage multiple assignments without sacrificing accuracy
• Strong attention to detail in written work, scheduling, documentation, and follow‑ups
• Experience working independently in a remote or distributed environment
• Comfortable using digital calendars, cloud documents, spreadsheets, communication tools, and task‑management platforms
• Proactive, resourceful, adaptable, and dependable working style
• Ability to provide clear explanations and practical feedback based on real administrative experience

Mansioni

• Executive calendar and inbox management
• Appointment scheduling and meeting coordination
• Domestic and international travel planning
• Email drafting, correspondence, and stakeholder communication
• Document preparation, proofreading, and formatting
• Task tracking, deadline management, and follow-ups
• Meeting agendas, notes, minutes, and action items
• File organization, records management, and document control
• Expense tracking, invoice processing, and administrative reporting
• Vendor, client, and team coordination
• Event planning and logistical support
• Research, data entry, spreadsheet management, and reporting
• Creating standard operating procedures and administrative workflows
• Supporting senior executives, founders, business owners, professionals, or families
• Managing confidential and time-sensitive information

Descrizione del lavoro

Personal Assistants, Executive Assistants & Administrative Professionals. Remote AI Project

We are seeking experienced personal assistants, executive assistants, administrative professionals, and office support specialists to contribute their real-world expertise to an advanced AI training project.

No previous AI experience is required. You will use your knowledge of scheduling, communication, organization, documentation, and task management to help improve how AI systems handle everyday administrative work.

What You’ll Do

• Manage digital calendars, appointments, meetings, reminders, and daily schedules
• Organize and prioritize multiple tasks, requests, deadlines, and competing responsibilities
• Draft, edit, proofread, and improve emails, documents, reports, and professional communications
• Coordinate communication between executives, clients, teams, vendors, and other stakeholders
• Provide proactive updates, reminders, follow-ups, and status tracking
• Maintain organized digital files, records, documents, spreadsheets, and tracking systems
• Review administrative tasks and provide realistic feedback based on professional experience
• Identify workflow gaps and recommend improvements to increase efficiency
• Contribute examples and structured feedback that improve AI training data quality
• Complete project work independently in a remote environment

Who Can Apply

Relevant backgrounds include:

Personal Assistants, Executive Assistants, Senior Executive Assistants, Administrative Assistants, Virtual Assistants, Remote Assistants, Office Assistants, Team Assistants, Department Assistants, Business Assistants, Private Personal Assistants, Celebrity Assistants, Family Assistants, Lifestyle Assistants, Household Assistants, and Personal Concierges.

We also welcome:

Executive Coordinators, Administrative Coordinators, Office Coordinators, Operations Coordinators, Project Coordinators, Program Coordinators, Scheduling Coordinators, Calendar Coordinators, Meeting Coordinators, Travel Coordinators, Event Coordinators, Client Services Coordinators, Communications Coordinators, and Business Support Coordinators.

Additional relevant roles include:

Office Managers, Administrative Managers, Business Support Managers, Operations Assistants, Chief of Staff Associates, Executive Operations Specialists, Executive Business Partners, Administrative Business Partners, Receptionists, Front Desk Coordinators, Secretaries, Legal Secretaries, Medical Administrative Assistants, Department Secretaries, and Corporate Administrators.

Professionals with backgrounds as Remote Office Managers, Project Administrators, Program Administrators, Records Administrators, Document Control Specialists, Data Entry Specialists, Customer Support Coordinators, Client Success Coordinators, Sales Support Specialists, Recruiting Coordinators, HR Assistants, Marketing Assistants, Real Estate Assistants, Legal Assistants, Paralegal Assistants, and Healthcare Administrative Professionals may also be considered.

• Executive calendar and inbox management
• Appointment scheduling and meeting coordination
• Domestic and international travel planning
• Email drafting, correspondence, and stakeholder communication
• Document preparation, proofreading, and formatting
• Task tracking, deadline management, and follow-ups
• Meeting agendas, notes, minutes, and action items
• File organization, records management, and document control
• Expense tracking, invoice processing, and administrative reporting
• Vendor, client, and team coordination
• Event planning and logistical support
• Research, data entry, spreadsheet management, and reporting
• Creating standard operating procedures and administrative workflows
• Supporting senior executives, founders, business owners, professionals, or families
• Managing confidential and time-sensitive information

Tools and Platforms

Experience with common productivity and collaboration tools is valuable, including:

Microsoft Outlook, Google Calendar, Gmail, Microsoft 365, Google Workspace, Microsoft Excel, Google Sheets, Word, Google Docs, PowerPoint, Slack, Microsoft Teams, Zoom, Notion, Asana, Trello, Monday.com, ClickUp, Airtable, Calendly, Dropbox, OneDrive, SharePoint, DocuSign, Salesforce, HubSpot, and similar platforms.

Requirements

• 5+ years of hands‑on experience in personal assistance, executive support, administration, office management, or a related role
• Strong written and verbal communication skills
• Excellent organization, prioritization, and time‑management abilities
• Proven ability to manage multiple assignments without sacrificing accuracy
• Strong attention to detail in written work, scheduling, documentation, and follow‑ups
• Experience working independently in a remote or distributed environment
• Comfortable using digital calendars, cloud documents, spreadsheets, communication tools, and task‑management platforms
• Proactive, resourceful, adaptable, and dependable working style
• Ability to provide clear explanations and practical feedback based on real administrative experience

Preferred Background

• Experience supporting executives, founders, senior leaders, entrepreneurs, or high‑profile individuals
• Experience managing complex calendars, confidential information, or high‑volume communications
• Background in fast‑paced startups, corporations, professional services, healthcare, legal, finance, real estate, entertainment, or technology environments
• Experience improving administrative systems, processes, templates, or workflows
• Prior experience with AI evaluation, data annotation, quality review, or structured feedback is helpful but not required

This opportunity is ideal for experienced administrative professionals who are highly organized, communicate clearly, anticipate needs, and understand how effective support work is performed in real‑world environments. We are a referral partner of the client.