Purchasing Office Administrative Support (maternity leave)

IIT; Genova; Remote; EUR 22,000 - 24,000; Full time

Benefits offered by this job

Teleworking 10 days per month

Flexible working time

Staff discounts

Job summary

IIT in Genova (Erzelli) is seeking a Purchasing Office Administrative Support for a maternity leave temporary replacement. The role covers managing purchase requisitions, converting them into purchase orders, and handling the document workflow with signatures and supplier submission.

Requirements include a degree in Economics or Management Engineering, strong Excel/Word skills, accuracy, and English proficiency.

Qualifications

• Degree in Economics, Management Engineering or similar preferred.
• Proficiency with Word and Excel.
• Cooperative with stakeholders and accurate with data.
• Strong analytical skills and attention to detail.
• Good written and spoken English.

Responsibilities

• Support in management and evaluation of Purchase Requisitions (quotations, docs).
• Convert Purchase Requisitions into Purchase Orders.
• Assist with Purchase Order workflow and digital signatures.
• Support document workflow for Certificates of Proper Execution.
• Upload value-based acceptances and quantity-based inspections; retrieve CRE attachments.

Skills

Analytical skills

Accuracy

Teamwork

Negotiation

Communication

English proficiency

Education

Degree in Economics or Management Engineering

Tools

SAP ERP

Archiflow

Word and Excel

Job description

Purchasing Office Administrative Support (maternity leave)

Italy

Commitment & contract: Maternity leave temporary replacement

Location: Genova, Erzelli

WHO WE ARE

At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly inter-connected with the other 11 centres around Italy and two outstations based in the US for a truly interdisciplinary experience.

YOUR TEAM

You’d be working in a group, where people with different backgrounds collaborate, each with their own expertise, to carry out the research activities of the Foundation.

The Purchase Directorate is coordinated by Dr. Enzo Gelati.

Your main responsibilities will be:

• Support in the management and evaluation of Purchase Requisitions (including offer compliance, supporting documentation, and comparative quotations);
• Conversion of Purchase Requisitions into Purchase Orders;
• Support in managing the Purchase Order document workflow, including digital signature and subsequent submission to suppliers;
• Support in managing and monitoring the document workflow related to Certificates of Proper Execution;
• Upload of value-based acceptances and quantity-based inspections, as well as retrieval of CRE attachments.

ESSENTIAL REQUIREMENTS

• A degree in Economics, Management Engineering or a similar discipline will be preferred;
• Familiarity with the main IT software packages, including Word and Excel;
• A cooperative approach with the stakeholders;
• Accuracy and good analytical skills.

ADDITIONAL SKILLS

• Previous experience in Accounting in public environment;
• Experience in purchase order issuance and supplier’s data management;
• Knowledge of SAP ERP and Archiflow tools
• Knowledge of public procurement laws;
• Good negotiation and communication skills;
• Stakeholders oriented;
• Strong problem solving attitude;
• High motivation to learn;
• Spirit of innovation and creativity;
• Good at time and priority management;
• Ability to work in a challenging and international environment;
• Ability to work independently and collaboratively in a highly interdisciplinary and multicultural environment;
• Good command of spoken and written English.

COMPENSATION PACKAGE

• A yearly gross salary ranging between 22.000 and 24.000 euro
• Wide range of staff discounts;
• 10 days of teleworking per month;
• Flexible working time.

To discover more about life at IIT, visit the dedicated section here: https://www.iit.it/en/work-at-iit