Health, Safety, and Special Waste Management Administrative support

IIT; Genova; Hybrid; EUR 21,000 - 24,000; Full time

Benefits offered by this job

Private health care

Remote work up to 10 days per month

Flexible hours

Job summary

Istituto Italiano di Tecnologia (IIT) in Genoa is seeking a Risk and Special Waste Management Administrative support to assist in preparing and implementing documentation related to waste management and safety across IIT locations. You will help maintain ISO 14001 and OHSAS 45001 compliance, coordinate waste pickups, manage ADR forms, support training material creation, and assist in safety procedures.

The role offers up to ten days of remote work per month and a salary between €21,000 and

Qualifications

• High school diploma or college degree in a technical or scientific field.
• Good knowledge of written and spoken English.
• Familiarity with safety and environmental standards (Legislative Decree 81/08; 152/06; RENTRI).
• Knowledge of OHSAS 45001, ISO 14001, and ISO 9001 management systems.
• Proficiency with Microsoft Office applications.

Responsibilities

• Assist with documentation for special waste management.
• Plan and manage waste pickups and related forms (ADR).
• Characterize waste and monitor deadlines.
• Support ISO 14001 environmental documentation and registers.
• Assist in risk management and safety documentation updates.

Skills

English proficiency

Microsoft Office

Organizational skills

Safety and environmental standards

Education

High school diploma or college degree in technical or scientific field

Tools

SAP

WINWASTE

Job description

Health, Safety, and Special Waste Management Administrative support

Italy

Step into a world of endless possibilities, together let's leave something for the future!

At IIT, we are committed to advancing human-centered Science and Technology to address the most urgent societal challenges of our era. We foster excellence in both fundamental and applied research, spanning fields such as neuroscience and cognition, humanoid technologies and robotics, artificial intelligence, nanotechnology, and material sciences, offering a truly interdisciplinary scientific experience. Our approach integrates cutting-edge tools and technology, empowering researchers to push the limits of knowledge and innovation. With us, your curiosity will know no bounds.

We are dedicated to providing equal employment opportunities and fostering diversity in all its forms, creating an inclusive environment. We value the unique experiences, knowledge, backgrounds, cultures, and perspectives of our people. By embracing diversity, we believe science can achieve its fullest potential.

THE ROLE

Istituto Italiano di Tecnologia, within the Human Capital, Organization and Health & Safety Directorate, is looking for a Risk and Special Waste Management Administrative support to assist in the preparation and implementation of all related documentation.

The job description includes the following responsibilities at the Genoa headquarters and at the centers within the IIT Network:

Duties related to special waste management:

• Assisting with the management of special waste generated by the IIT Foundation;
• Planning and managing waste pickups, including the related documentation (ADR forms and checklists);
• Characterization of waste and monitoring of related deadlines;
• Support in managing ISO 14001 environmental certification and waste-related documentation requirements (MUD, RENTRI, and the load and unload register);
• On-site inspections of work areas for waste management purposes.

Risk Management Activities:

• Support in reviewing and updating all documentation related to workplace health and safety in accordance with the safety management system, OHSAS 45001;
• Support in verifying, through continuous monitoring of work environments and facilities, compliance with legal regulations regarding safety and the environment, including during site inspections and audits at all IIT locations;
• Support in developing procedures and operational instructions regarding workplace health and safety;
• Support in producing training and informational materials on specific risks present in IIT workplaces;
• Support in the operational oversight of the proper use of personal protective equipment.

ESSENTIAL REQUIREMENTS

• High school diploma or college degree in a technical or scientific field;
• Good knowledge of written and spoken English;
• Good knowledge of current safety and environmental standards and regulations (Legislative Decree 81/08; Legislative Decree 152/06; RENTRI regulations);
• Good knowledge of management systems related to OHSAS 45001, ISO 14001, and ISO 9001;
• Professional proficiency with the main Microsoft Office applications;
• Good organizational skills.

ADDITIONAL SKILLS

• Professional knowledge of management software such as SAP and WINWASTE;
• Ability to manage documentation related to special waste (paper-based loading/unloading logs, forms, MUD, RENTRI electronic registry, invoice verification, ADR product data sheets);
• Knowledge of ADR regulations regarding the transport of special waste;
• Experience gained at medium- to large-sized companies in the research and technological development sector;
• Specialized training in management systems, particularly regarding the OHSAS 45001 and ISO 14001 standards.

COMPENSATION PACKAGE

• A yearly gross salary ranging between 21.000,00 and 24.000,00, which may include a bonus option depending on your role and contract
• Private health care coverage depending on your role and contract
• Up to ten days of remote working per month and flexible working hours are available for certain roles

Application’s deadline: October 31st, 2026