Purchasing Office Administrative

IIT; Genova; On-site; EUR 24,000 - 29,000; Full time

Benefits offered by this job

Private health care

Teleworking 2 days per week

Flexible working hours

Job summary

IIT in Genova seeks a Purchases Administrator to manage requisitions, convert them to orders, and coordinate documentation. You’ll supervise workflows, ensure supplier compliance, and handle certificates and acceptances with accuracy.

The role requires degree in Economics or Management Engineering, fluency in English, and familiarity with SAP ERP and Archiflow. Collaboration with cross‑functional teams is essential.

Qualifications

• Degree in Economics, Management Engineering or a similar discipline is preferred
• Proficiency with MS Office (Word, Excel)
• Good command of spoken and written English
• Cooperative approach with stakeholders
• Strong accuracy and analytical skills

Responsibilities

• Manage and evaluate Purchase Requisitions including quotations and documentation
• Convert Purchase Requisitions into Purchase Orders
• Oversee Purchase Order document workflow and digital signatures
• Manage and monitor Certificates of Proper Execution workflows
• Upload value-based acceptances and retrieve CRE attachments

Skills

Excel

Word

Analytical skills

English language

Stakeholder management

Education

Economics degree

Management Engineering degree

Tools

SAP ERP

Archiflow

Job description

Commitment & contract: permanentemployee contract

Location: Genova

WHO WE ARE

At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly inter-connected with the other 11 centres around Italy and two outstations based in the US for a truly interdisciplinary experience.

YOUR TEAM

You’d be working in a group, where people with different backgrounds collaborate, each with their own expertise, to carry out the research activities of the Foundation.

The Purchase Directorate is coordinated by Dr. Enzo Gelati.

Your main responsibilities will be:

• Management and evaluation of Purchase Requisitions (including offer compliance, supporting documentation, and comparative quotations);
• Conversion of Purchase Requisitions into Purchase Orders;
• Managing the Purchase Order document workflow, including digital signature and subsequent submission to suppliers;
• Managing and monitoring the document workflow related to Certificates of Proper Execution;
• Upload of value-based acceptances and quantity-based inspections, as well as retrieval of CRE attachments.

ESSENTIAL REQUIREMENTS

• A degree in Economics, Management Engineering or a similar discipline will be preferred;
• Familiarity with the main IT software packages, including Word and Excel;
• A cooperative approach with the stakeholders;
• Accuracy and good analytical skills;
• Good command of spoken and written English.

ADDITIONAL SKILLS

• Previous experience in Accounting in public environment;
• Experience in purchase order issuance and supplier’s data management;
• Knowledge of SAP ERP and Archiflow tools
• Knowledge of public procurement laws;
• Good negotiation and communication skills;
• Stakeholders oriented;
• Strong problem solving attitude;
• High motivation to learn;
• Spirit of innovation and creativity;
• Good at time and priority management;
• Ability to work in a challenging and international environment;
• Ability to work independently and collaboratively in a highly interdisciplinary and multicultural environment;
• Good command of spoken and written English.

COMPENSATION PACKAGE

• A yearly gross salary ranging between 24.000,00 and 29.000,00, which may include a bonus option depending on your role and contract
• Private health care coverage depending on your role and contract
• Two days of teleworking per week and flexible working hours are available for certain roles