Purchasing Manager

Four Seasons; Napoli; On-site; EUR 53,000 - 80,000; Full time

Benefits offered by this job

Lucrative salary

Benefits package

Time off plans

Employee stays

Wellbeing programs

Diversity & inclusion

Employee meals

Tuition reimbursement

Job summary

The Assistant Purchasing Manager at Four Seasons Naples Beach Club supports the Purchasing, Receiving and Storeroom operations to ensure hotel departments have the necessary supplies for smooth operations.

Responsibilities include supervising staff, coordinating with Home Office, overseeing receiving, maintaining inventory accuracy, and aiding cost control and food safety initiatives in purchasing operations.

Qualifications

• College degree, or equivalent work experience.
• Experience of at least two years full-time in a similar position in hospitality.
• Luxury hospitality experience preferred.
• Knowledge of food & beverage, cost control, labor and finance.
• Excellent verbal and written English communication.

Responsibilities

• Supervise, train, and motivate Purchasing Department staff.
• Maintain effective communication with all departments and Home Office.
• Ensure compliance with policies, internal controls, and purchasing procedures.
• Oversee the receiving process and ensure quality standards.
• Monitor and update inventory systems to maintain stock levels.
• Label, store, and rotate all incoming goods properly.
• Safeguard security and cleanliness of storage areas.
• Conduct regular inventory checks and adjust stock levels.
• Assist in resolving cost discrepancies and support AP with invoices.
• Support food safety and sustainability initiatives in purchasing.
• Coordinate replenishment orders for timely delivery.
• Participate in month-end, quarterly, and annual inventories.
• Oversee timely delivery of goods and communicate shortages.
• Collaborate with Director of Purchasing to fulfill requisitions.
• Monitor slow-moving items and report findings.
• Assist Director with staff schedules and disciplinary actions.
• Perform any additional duties as assigned.

Skills

Excellent communication

Hospitality experience

F&B knowledge

Cost control

Inventory management

Education

College degree, or equivalent

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A rare gem on Florida's Gulf Coast of Southwest Florida, Naples Beach Club, a Four Seasons Resort, is an exclusive collection of 156 luxurious beachfront private residences and a 222-room hotel all within a 125-acre walkable coastal village in the heart of Old Naples. Honoring local heritage and artfully reimagined for modern-day elegance, the resort includes residents-only facilities and amenities, a luxury spa and state-of-the-art well-being/fitness center, exquisite and diverse fine dining outlets, outdoor pursuits to include a tennis center, and an 18-hole golf course, bowling and movie theater experiences, and an exclusive private club. The first of its kind, the Naples Beach Club, a Four Seasons Resort, is paradise found.

About the role:

The Assistant Purchasing Manager supports the overall operations of the Purchasing, Receiving, and Storeroom departments, ensuring that all hotel areas have the necessary supplies for smooth operations. This role involves verifying incoming deliveries, ensuring quality control, and managing inventory levels to meet business needs. The Assistant Purchasing Manager is responsible for maintaining accurate records, coordinating the storage of goods, and ensuring efficient, sanitary, and organized handling of all supplies.

What you will do:

• Supervise, train, and motivate Purchasing Department staff, ensuring clear understanding of duties and responsibilities.


• Maintain effective communication with all departments and the Home Office to facilitate smooth operations.


• Ensure compliance with Four Seasons' policies, internal controls, and purchasing procedures.


• Oversee the receiving process, ensuring all goods are documented and meet quality standards.


• Monitor and update inventory systems to maintain appropriate stock levels and par balances.


• Ensure proper labeling, storage, and rotation of all incoming goods.


• Safeguard the security of all storage areas, ensuring cleanliness and organization.


• Conduct regular inventory checks and adjust stock levels as needed.


• Assist in resolving cost discrepancies and support Accounts Payable with invoice issues.


• Support the food safety and sustainability initiatives in purchasing operations.


• Coordinate replenishment orders, ensuring timely delivery of necessary goods.


• Participate in month-end, quarterly, and annual inventories for all food, beverage, and operational supplies.


• Oversee the timely delivery of goods to the operation and communicate any shorts or missing items.


• Work with the Director of Purchasing to ensure that all requisitions are fulfilled in a timely manner in accordance with Storeroom policies & procedures.


• Monitor slow moving items and report the findings to the Director of Purchasing.


• Assist the Director of Purchasing with staff schedules and disciplinary actions.


• Perform any additional duties as assigned.

What you bring:

• College degree, or equivalent work experience.


• Experience of at least two years full-time employment in a similar position in the hospitality industry.


• Experience in luxury hospitality environments is preferred.


• Knowledge of food & beverage, resort operating supplies, cost control, labor control, maintenance, and finance.


• Excellent verbal and written communication skills in English.

What we offer:

• Lucrative salary!


• Market-leading benefits package that includes: Medical, Dental, Vision, and 401K with employer matching all starting at 30 days!


• Time off plans starting on the day of hire!


• An opportunity to be a part of a cohesive team in an inclusive work environment!


• Complimentary and discounted hotel stays around the world!


• Wellbeing and mental health initiatives and focused company!


• Embracement and promotion of diversity in our workplace!


• Complimentary employee meals and beverages!


• Tuition reimbursement!

Schedule & Hours:

Ability to work any scheduled days of the week and times of the day may