Project Management Associate

TFS HealthScience; Italy; On-site; EUR 32,000 - 46,000; Full time

Job summary

TFS HealthScience is seeking a Project Management Associate (PMA) to support clinical study teams in Italy. The PMA will assist the Project Manager with study setup, execution, and close-out, and will help maintain CTMS records, trackers, and study files.

The role involves coordinating communications, meetings, and vendor activities while fostering collaboration with sponsors. The ideal candidate has entry-level CRO experience, strong Excel skills (formulas, pivot tables, macros), and an

Qualifications

• Previous experience as a CTA or in another entry-level role within a major CRO is preferred.
• Motivated individuals looking to develop their careers and grow professionally.
• Genuine interest in progressing toward a Project Manager career path.

Responsibilities

• Support planning, setup, execution, and close-out of clinical studies while ensuring timelines and regulatory requirements.
• Maintain study documentation, CTMS records, trackers, logs, and study files.
• Provide administrative and operational support to Project Managers and CRAs.
• Coordinate study communications, meetings, agendas, minutes, and newsletters.
• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.
• Support regulatory submissions, audits, inspections, and translation processes.
• Coordinate study logistics and investigator meeting activities.
• Act as a central point of contact for study teams and sponsors.

Skills

CTA experience

entry-level CRO experience

client-facing skills

Excel proficiency

AI tools interest

Tools

Excel

Job description

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full-service capabilities, resourcing, and Functional Service (FSP) solutions.

The Project Management Associate (PMA) is aligned to and managed under the assigned therapeutic business unit. The PMA will function operationally as a member of the study team and provide administrative support to the Project Manager (PM)

Key Responsibilities

• Support the planning, setup, execution, and close-out of clinical studies, ensuring timelines, quality standards, and regulatory requirements are met.
• Maintain study documentation, CTMS records, contact lists, trackers, logs, and study files.
• Provide administrative and operational support to Project Managers, Clinical Research Managers, and CRAs.
• Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters.
• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.
• Support regulatory submissions, audits, inspections, and document translation processes.
• Coordinate study logistics, supplies, and investigator meeting activities.
• Act as a central point of contact for study teams and sponsors, fostering effective collaboration and communication.

Qualifications

• Previous experience as a CTA or in another entry-level role within a major CRO, such as ICON, PPD, IQVIA or Syneos Health.
• Motivated individuals looking to develop their careers, take on new challenges and grow professionally.
• A genuine interest in progressing toward a Project Manager career path in the long term.
• Strong Excel skills, including experience managing multiple trackers and spreadsheets, as well as using formulas, pivot tables and macros.
• Interest in leveraging AI tools to improve efficiency, streamline processes and generate innovative ideas.
• Comfortable working in a client-facing environment.

What We Offer

We provide opportunities for personal and professional growth in a rewarding environment. You will join a team that values collaboration, quality, and making a difference in the lives of patients.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability guide our decisions and shape our culture. By aligning on these values, we foster collaboration, innovation, and a shared commitment to excellence. Together, we make a difference.

A bit more about us

Our journey began over 30 years ago in Sweden, in the city of Lund. As a full-service global CRO, we build solution-driven teams working toward a healthier future. Bringing together over 600 professionals, TFS delivers tailored clinical research services in more than 50 countries, offering flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology, and Ophthalmology.