Project Management Associate (PMA)

TFS HealthScience; Toscana; On-site; EUR 32,000 - 52,000; Full time

Job summary

TFS HealthScience is seeking a Project Management Associate to join the study team and provide administrative support to the Project Manager within the assigned therapeutic unit. You will help plan, set up, execute, and close‑out clinical studies, maintain study documents and CTMS records, coordinate meetings, and assist with vendor management, payments, and regulatory submissions.

This entry‑level role offers a clear path toward a Project Manager career and exposure to real-world clinical

Qualifications

• Experience with entry-level roles in a major CRO (e.g., CTA) or similar
• Motivated and eager to develop and grow professionally
• Interest in progressing toward a Project Manager career in the long term

Responsibilities

• Support planning, setup, execution, and close-out of clinical studies, ensuring timelines, quality standards, and regulatory requirements are met
• Maintain study documentation, CTMS records, contact lists, trackers, logs, and study files
• Provide administrative and operational support to Project Managers, Clinical Research Managers, and CRAs
• Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters
• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation
• Support regulatory submissions, audits, inspections, and document translation processes
• Coordinate study logistics, supplies, and investigator meeting activities
• Act as a central point of contact for study teams and sponsors, fostering effective collaboration and communication

Skills

Strong Excel skills

English communication skills

Client-facing environment experience

Interest in AI tools

Job description

About This Role

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full-service capabilities, resourcing, and Functional Service (FSP) solutions.

About This Role

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full-service capabilities, resourcing, and Functional Service (FSP) solutions.

The Project Management Associate (PMA) is aligned to and managed under the assigned therapeutic business unit. The PMA will function operationally as a member of the study team and provide administrative support to the Project Manager (PM)

Key Responsibilities

• Support the planning, setup, execution, and close-out of clinical studies, ensuring timelines, quality standards, and regulatory requirements are met.


• Maintain study documentation, CTMS records, contact lists, trackers, logs, and study files.


• Provide administrative and operational support to Project Managers, Clinical Research Managers, and CRAs.


• Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters.


• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.


• Support regulatory submissions, audits, inspections, and document translation processes.


• Coordinate study logistics, supplies, and investigator meeting activities.


• Act as a central point of contact for study teams and sponsors, fostering effective collaboration and communication.

Qualifications

• Previous experience as a CTA or in another entry-level role within a major CRO, such as ICON, PPD, IQVIA or Syneos Health.


• Motivated individuals looking to develop their careers, take on new challenges and grow professionally.


• A genuine interest in progressing toward a Project Manager career path in the long term.


• Strong Excel skills, including experience managing multiple trackers and spreadsheets, as well as using formulas, pivot tables and macros.


• Interest in leveraging AI tools to improve efficiency, streamline processes and generate innovative ideas.


• Strong English communication skills.


• Comfortable working in a client-facing environment.

What We Offer

We provide opportunities for personal and professional growth in a rewarding environment. You will join a team that values collaboration, quality, and making a difference in the lives of patients.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability guide our decisions and shape our culture. By aligning on these values, we foster collaboration, innovation, and a shared commitment to excellence. Together, we make a difference.

A Bit More About Us

Our journey began over 30 years ago in Sweden, in the city of Lund. As a full-service global CRO, we build solution-driven teams working toward a healthier future. Bringing together over 600 professionals, TFS delivers tailored clinical research services in more than 50 countries, offering flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology, and Ophthalmology.