Project Management Associate (PMA)

TFS HealthScience; Roma; On-site; EUR 32,000 - 42,000; Full time

Job summary

TFS HealthScience is seeking a Project Management Associate in Rome to support study planning, setup, and close-out, ensuring timelines and regulatory compliance. The role provides administrative support to Project Managers and study teams, with a focus on documentation, communications, and cross-functional coordination.

Ideal candidates are entry-level, have strong Excel skills, and aspire to a Project Manager career path.

Qualifications

• Experience as a CTA or in another entry-level role within a major CRO (e.g., ICON, PPD, IQVIA, Syneos Health).
• Strong Excel skills with trackers, formulas, pivot tables, and macros.
• Interest in leveraging AI tools to improve efficiency and processes.
• Strong English communication skills for cross-functional collaboration.
• Comfortable working in a client-facing environment.
• Motivated to develop toward a Project Manager career path.

Responsibilities

• Support the planning, setup, execution, and close-out of clinical studies, ensuring timelines and regulatory requirements are met.
• Maintain study documentation and CTMS records, contact lists, trackers, logs, and study files.
• Provide administrative support to Project Managers, Clinical Research Managers, and CRAs.
• Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters.
• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.
• Support regulatory submissions, audits, inspections, and translation processes.
• Coordinate study logistics, supplies, and investigator meeting activities.
• Act as a central point of contact for study teams and sponsors to foster collaboration.

Skills

CTA experience

Excel skills

AI tools interest

English communication

Client-facing

Motivated learner

Job description

About This Role

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full-service capabilities, resourcing, and Functional Service (FSP) solutions.

About This Role

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full-service capabilities, resourcing, and Functional Service (FSP) solutions.

The Project Management Associate (PMA) is aligned to and managed under the assigned therapeutic business unit. The PMA will function operationally as a member of the study team and provide administrative support to the Project Manager (PM)

Key Responsibilities

• Support the planning, setup, execution, and close-out of clinical studies, ensuring timelines, quality standards, and regulatory requirements are met.
• Maintain study documentation, CTMS records, contact lists, trackers, logs, and study files.
• Provide administrative and operational support to Project Managers, Clinical Research Managers, and CRAs.
• Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters.
• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.
• Support regulatory submissions, audits, inspections, and document translation processes.
• Coordinate study logistics, supplies, and investigator meeting activities.
• Act as a central point of contact for study teams and sponsors, fostering effective collaboration and communication.

Qualifications

• Previous experience as a CTA or in another entry-level role within a major CRO, such as ICON, PPD, IQVIA or Syneos Health.
• Motivated individuals looking to develop their careers, take on new challenges and grow professionally.
• A genuine interest in progressing toward a Project Manager career path in the long term.
• Strong Excel skills, including experience managing multiple trackers and spreadsheets, as well as using formulas, pivot tables and macros.
• Interest in leveraging AI tools to improve efficiency, streamline processes and generate innovative ideas.
• Strong English communication skills.
• Comfortable working in a client-facing environment.

What We Offer

We provide opportunities for personal and professional growth in a rewarding environment. You will join a team that values collaboration, quality, and making a difference in the lives of patients. Our core values of Trust, Quality, Passion, Flexibility, and Sustainability guide our decisions and shape our culture. By aligning on these values, we foster collaboration, innovation, and a shared commitment to excellence. Together, we make a difference.

A Bit More About Us

Our journey began over 30 years ago in Sweden, in the city of Lund. As a full-service global CRO, we build solution-driven teams working toward a healthier future. Bringing together over 600 professionals, TFS delivers tailored clinical research services in more than 50 countries, offering flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology, and Ophthalmology.