Project Accountant Groups

BCD Meetings & Events; Italia; Hybrid; EUR 28,000 - 32,000; Full time

Benefits offered by this job

Flexible Working

Growth Opportunities

Employee Voice & Recognition

Career Mobility

Healthcare & Pension Benefits

Job summary

BCD Meetings & Events in Milan, Italy, is seeking a Staff Accountant to manage accounts payable and receivable, invoicing and billing for events in a hybrid work setup. The role collaborates with program managers and producers to ensure timely, accurate expense documentation and vendor communications.

You will handle vendor onboarding, weekly AR detail reporting, and support month-end/year-end processes, with a focus on accuracy and compliance and strong English communication across teams.

Qualifications

• Previous accounting experience in A/P, A/R, and client billing/collections is required.
• Bachelor's or associate Degree in accounting or related field preferred (or equivalent experience).
• Proficient in Microsoft Office Suite.
• Accounting software experience a plus – bill.com, Xero, SAP, Expensify.
• Travel industry/hotel/ meetings & events experience a plus.
• Excellent verbal and written communication skills in English.

Responsibilities

• Establish and fulfill deposit and billing schedule with Ops team for each project.
• Reconcile all vendor invoices against billing documents and agreements.
• Resolve client billing discrepancies working closely with the Account Executive and Program Manager.
• Onboard new vendors into our payment tools (collecting paperwork, adding to bill.com, etc.).
• Prepare weekly Accounts Receivable Detail report and share with BCD accounting team.
• Assist in month end and year end management.

Skills

AP Experience

AR Experience

Billing & Collections

MS Office

English Proficiency

Education

Accounting Degree

Tools

bill.com

Xero

SAP

Expensify

Job description

Put your creativity to work: Kickstart your career at BCD M&E

Project Accountant Groups (Hybrid)

Full time, Milan (Italy)

The Staff Accountant prepares and completes all invoicing, payments, collections, and final billings in a scheduled manor working closely with program managers, producers and management. They ensure the financials for each event are managed in a timely, accurate and compliant manner. The Staff Accountant will communicate with vendors and project teams to complete program expense documentation as well as resolve outstanding payments and clarify issues related to program expenses.

You will be responsible for aspects related to Accounts Payable and Accounts Receivable including monitoring of finance email boxes, entering payments, allocations for vendors, posting of client payments, weekly AR collections.

What You'll Do

• Establish and fulfill deposit and billing schedule with Ops team for each project
• Reconcile all vendor invoices against billing documents and agreements
• Resolve client billing discrepancies working closely with the Account Executive and Program Manager
• Onboard new vendors into our payment tools (collecting paperwork, adding to bill.com, etc.)
• Prepare weekly Accounts Receivable Detail report and share with BCD accounting team
• Assist in month end and year end management

What You'll Bring

• Previous accounting experience in A/P, A/R, and client billing/ collections is required
• Bachelor's or associate Degree in accounting or related field preferred (or equivalent experience)
• Proficient in Microsoft Office Suite
• Accounting software experience a plus – bill.com, Xero, SAP, Expensify
• Travel industry/hotel/ meetings & events experience a plus
• Excellent verbal and written communication skills in English

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

Get to know us by reading our blog and checking out our social media:

• Latest Industry News & Insights From BCD Meetings & Events
• https://www.linkedin.com/company/bcdme
• https://www.instagram.com/bcdmeetingsandevents/
• https://www.youtube.com/c/BCDME

You'll be offered

• Flexible Working
  • We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
• Room to Grow
  • Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
• Everyone has a voice
  • We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
• Make your move
  • The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.
• We’ve got you covered
  • Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
• We’re positive. You'll love it.
  • It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

At BCD Travel, we value you—our culture and success are defined by our people. We carefully consider a wide range of objective, gender‑neutral compensation factors, including professional background, skills, experience, and role scope.

This position is advertised across multiple European locations. The expected annual gross salary ranges by country are as follows:

• Italy: 28,000 - 32,000 EUR

The final salary offered will ultimately depend on the candidate’s qualifications, experience, and location, and will be determined in line with internal equity.

We do not request salary history and are committed to equal pay in line with the EU Pay Transparency Directive.

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at [e-mail].