On-Site HR Administration Team Leader

Alstom; Sesto San Giovanni; In loco; EUR 42.000 - 66.000; Tempo pieno

Descrizione del lavoro

Alstom in Italy is seeking an On-Site HR Administration Team Leader to oversee end-to-end employee administration across multiple sites, ensuring alignment with global HRO standards and local regulations.

You will lead a small team, ensure timely HR processes, manage mandatory communications, and develop dashboards to monitor KPIs while driving continuous improvement. Experience in HR payroll and strong Excel skills are essential.

Competenze

• Bachelor or Master degree specialized in HR and Payroll.
• Experience leading a team (5+ employees) and strong administration and Excel skills.
• Excellent confidentiality, rigor, service orientation and teamwork.

Mansioni

• Oversee end-to-end employee administration across a multi-site organization.
• Ensure compliance with local labor laws and global HR standards.
• Manage mandatory communications and enrolment in health schemes.
• Develop and monitor HR KPIs and dashboards; drive continuous improvement.
• Lead the team and manage workload distribution.
• Coordinate with internal audit for compliance.

Conoscenze

Team management

Administration

Excel

Confidentiality

Rigorous

Service oriented

Result oriented

Team Work

Formazione

Bachelor or Master degree in HR and Payroll

Descrizione del lavoro

On‑Site HR Administration Team Leader.

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Responsible for overseeing end-to-end employee administration processes across a complex, multinational and multi-site organization, ensuring alignment with global HRO standards and local regulatory requirements.

Participate to continuous improvement and guarantee the respect of all Internal Audit requirements.

This role operates within the Global HRO Operations function and focuses on governance, compliance, process optimization, and team leadership.

Main Tasks

• Operations & Process Governance :
• Ensure adherence to global HR Operations standards and procedures
• Oversee personnel administration processes across the employee lifecycle (mandatory notifications regarding new hires and departures, enrolment in statutory and supplementary health schemes, applications for social security contribution relief, workplace safety training, badge applications, etc.)

Employee Programs Administration

• Oversee welfare programs, benefits, and insurance plans
• Ensure compliance with corporate policies and local regulations

Manage mandatory communications

• Oversee Law 68/99 processes (protected categories)
• Other mandatory communication CIVA/DNL/ISTAT questionnaires..)

Management of membership fees for sector-specific employers’ organisations

Hired staff management

• Ensure the accurate management of information regarding contract duration, number, and number of renewals, in order to guarantee compliance with legal requirements and the flow of communication across various management systems

Compliance & Regulatory Management

• Ensure compliance with local labor laws and statutory requirements
• Ensure continuous monitoring of HR regulatory updates and proactively disseminate relevant changes to the team and broader HR community, guaranteeing consistent alignment and understanding

KPIs & Performance Monitoring

• Monitor operational KPIs and service performance
• Develop reports and dashboards
• Drive continuous improvement actions

  Quality and Continuous improvement

  • Ensure regular audits to check compliance with process in place and Internal Control requirements
  • Identify potential process improvements, propose solutions, validate with management and implement
  • Harmonize and standardize process in place
  • Ensure production of monthly KPIs related to payroll and Administration

  Management

  Ensure performance management of the team, that all steps of PMC are properly managed for his direct reports

  Ensure training plan proposal to direct management and competencies management

  Manage workload distribution

  Requirements

  • Bachelor or Master degree specialized in HR and Payroll
  • Experienced in team management (More than 5 HC) Strong Administration Very good Excel level
  • Confidentiality
  • Rigorous
  • Service oriented
  • Result oriented
  • Team Work
  • Location: Sesto San Giovanni/Bologna/Vado/Savigliano

  Important to note

  As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

  Job Type: Experienced