Office Coordination & Admin Support Specialist

Fresenius Medical Care; Cremona; In loco; EUR 35.000 - 43.000; Tempo pieno

Descrizione del lavoro

Fresenius Medical Care in Lombardy (Cremona) invites you to join as an office administrator supporting the Care Enablement department. You will handle reception, travel arrangements, document management, calendar coordination, and vendor liaison to ensure smooth day-to-day operations.

The role requires 2+ years in corporate office administration, a university degree is advantageous, and fluent English. You will work with SAP Concur, SAP Ariba, Aravo, and MS Office in a fast-paced, global team.

Competenze

• 2+ years of experience in office administration, facility management, or departmental support
• University degree in Public Relations, Communications, Foreign Languages, Business Administration, or related field is an advantage
• Experience supporting reception, office management, vendor coordination, and travel arrangements
• Fluent in English, both spoken and written
• Strong problem-solving skills and the ability to adapt to changing priorities
• Proactive, self-driven, and able to work independently with minimal supervision
• Excellent communication and discretion
• Experience in event planning, coordination, and logistics management
• Tech-savvy with ability to learn corporate systems
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Familiarity with SAP Concur, SAP Ariba, and Aravo platforms
• Experience in administrative, operational, procurement, expense management, and vendor processes

Mansioni

• Act as the first point of contact for visitors and guests
• Coordinate office maintenance with vendors and service providers
• Organize business travel arrangements, including flights and accommodation
• Provide administrative support and day-to-day operations
• Maintain records, documents, and databases
• Coordinate meetings, calendars, and appointments
• Prepare and distribute reports, presentations, and correspondence
• Handle internal requests in a timely manner
• Assist with data entry, filing, and document management
• Liaise with internal stakeholders for effective communication
• Monitor shared mailboxes and respond or redirect inquiries
• Support events, meetings, and team activities
• Ensure compliance with company policies
• Assist with site access and visitor management
• Take on ad hoc administrative tasks

Conoscenze

Office administration

Communication

Problem solving

Independent work

Formazione

Bachelor's degree (advantage)

Strumenti

SAP Concur

SAP Ariba

Aravo

Microsoft Office

Excel

Word

PowerPoint

Descrizione del lavoro

Fresenius Medical Care in Lombardy (Cremona) invites you to join as an office administrator supporting the Care Enablement department. You will handle reception, travel arrangements, document management, calendar coordination, and vendor liaison to ensure smooth day-to-day operations.

The role requires 2+ years in corporate office administration, a university degree is advantageous, and fluent English. You will work with SAP Concur, SAP Ariba, Aravo, and MS Office in a fast-paced, global team.