Milan Studio & Project Manager - Operations & Delivery

Critical Playground LLC; Lombardia; On-site; EUR 40,000 - 55,000; Full time

Job summary

Apartamento Studios in Milan is seeking an experienced Studio & Project Manager to support the day-to-day running of our new Milan office and coordinate creative projects from initial brief through to delivery.

Working closely with the Partners and the team, you will bring structure to the studio’s daily operations while keeping projects, budgets, and schedules on track, balancing practical responsibilities with creative demands.

Qualifications

• 3–4 years of relevant experience in studio management or creative project management.
• Fluency in Italian and English, both written and spoken.
• Strong understanding of creative processes and production workflows.
• Excellent organizational skills and attention to detail.
• Experience with budgets, invoices, and basic financial reporting.
• Clear communication and ability to work with clients and partners.
• Proficiency in Microsoft 365, Google Workspace, and Apple iWork.

Responsibilities

• Oversee Milan office day-to-day operations with clear systems.
• Coordinate calendars, holidays, and internal communications.
• Support onboarding and foster a positive studio culture.
• Coordinate creative projects from briefing through delivery.
• Develop project schedules and track deliverables.
• Maintain communication with clients and partners about progress, deadlines, and next steps.
• Monitor project scope and flag changes early.
• Coordinate production timelines, supplier quotes, and on-site needs.
• Track project performance and help improve workflows.

Skills

Studio management

Project coordination

Budget management

Client communication

Organizational skills

Italian language

English language

Microsoft 365

Google Workspace

Apple iWork

Design studio workflows

Tools

Microsoft 365

Google Workspace

Apple iWork

Job description

Apartamento Studios in Milan is seeking an experienced Studio & Project Manager to support the day-to-day running of our new Milan office and coordinate creative projects from initial brief through to delivery.

Working closely with the Partners and the team, you will bring structure to the studio’s daily operations while keeping projects, budgets, and schedules on track, balancing practical responsibilities with creative demands.