Legal Operations Associate

IFAD; Roma; In loco; EUR 32.000 - 52.000; Tempo pieno

Descrizione del lavoro

IFAD in Rome seeks an organized secretary/administrative support professional for the Legal Division (LEG). You will manage communications, screen documents, prepare initial drafts of legal instruments, and coordinate calendars and meetings.

The role requires at least a high school diploma and 4 years of relevant experience, with priority to those familiar with legal instruments and sovereign matters. Excellent English is required; knowledge of French, Spanish, or Arabic is a plus.

Competenze

• High school diploma is required.
• Minimum of 4 years of progressively relevant secretarial/administrative experience.
• Experience in a Legal Division/Department and/or with legal instruments is highly desirable.
• Knowledge of sovereign and non-sovereign matters is an asset.
• Required languages: English (Excellent).
• Skills: record management, knowledge management & dissemination strategies, legal research, interpretation and analysis, legal drafting, client orientation, confidentiality & discretion, problem solving, and written communication.

Mansioni

• Organize and facilitate communications and workflow within LEG; screen legal documentation, manage correspondence and calls, act as a point of contact.
• Prepare initial drafts of legal documents, proofread legal instruments, research legal databases, maintain calendars and filing systems.
• Coordinate project-related documentation, input data, adapt internal procedures, monitor work progress, organize meetings, coordinate travel, prepare briefing notes, and register agreements.
• Provide office support, draft responses to inquiries, follow up on deadlines, review outgoing correspondence, and undertake informal translations.
• Support supervisors on complex matters, ensuring deadlines are met and procedures are followed.

Conoscenze

Record management

Knowledge management

Legal research

Legal drafting

Written communication

Confidentiality & discretion

Problem solving

Client orientation

Formazione

High school diploma

Descrizione del lavoro

IFAD in Rome seeks an organized secretary/administrative support professional for the Legal Division (LEG). You will manage communications, screen documents, prepare initial drafts of legal instruments, and coordinate calendars and meetings.

The role requires at least a high school diploma and 4 years of relevant experience, with priority to those familiar with legal instruments and sovereign matters. Excellent English is required; knowledge of French, Spanish, or Arabic is a plus.