Call for Interest: Short-Term Administrative Assistant Talent Pool (multiple GS-level positions)

IFAD; Roma; In loco; EUR 26.000 - 38.000; Tempo pieno

Descrizione del lavoro

IFAD in Rome seeks an administrative professional to provide operational and clerical support in the General Service category. The role involves data entry, travel arrangements, preparing reports, and maintaining filing systems. At least two years of secretarial experience and proficiency in MS Office are required.

The candidate should be able to handle confidential information with discretion and work effectively with diverse teams.

Competenze

• Secondary school education is required.
• At least two years of secretarial and/or administrative support experience.
• Proficiency in MS Office and corporate databases would be an asset.

Mansioni

• Provide operational support including data entry, maintaining correspondence logs, distributing materials, and making travel arrangements.
• Prepare reports and statistical tables, and maintain filing systems.
• Provide clerical support including typing, formatting documents, drafting correspondence, preparing briefing materials, proofreading, and reviewing supporting documents.
• Maintain integrity, transparency, and equity in the personal use of assigned IFAD resources.

Conoscenze

MS Office proficiency

Data entry

Attention to detail

Discretion with confidential info

Interpersonal skills

Teamwork

Formazione

Secondary education

Strumenti

MS Office

Descrizione del lavoro

Organizational context: The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates for policies that contribute to rural transformation. This is a call for applications for placement in the Short-Term Administrative pool in the General Service (GS) category at its Headquarters in Rome, Italy.

Job purpose: To provide operational support and clerical services to assist in the smooth running of the office to which they are assigned, under the supervision of the Administrative Associate or a Professional staff member.

Responsibilities: Provide operational support including data entry, maintaining correspondence logs, distributing materials, making travel arrangements, preparing reports and statistical tables, and maintaining filing systems. Provide clerical support including typing, formatting documents, drafting correspondence, preparing briefing materials, proofreading, reviewing supporting documents, and potentially informal translations. Maintain integrity, transparency, and equity in the personal use of assigned IFAD resources.

Education: Secondary school education is required.

Work experience: At least two (2) years of secretarial and/or administrative support experience.

Skills: Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Ability to handle a large volume of work accurately under time pressure. Ability to deal patiently and tactfully with visitors. Ability to handle confidential information with discretion. Ability to work effectively with people of different national and cultural backgrounds. Ability to work in a team environment. Proficiency in corporate electronic databases and systems would be an asset.

Required languages: English

Desired languages: Arabic, French, Spanish, Italian