Operations Analyst

IFAD; Roma; In loco; EUR 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

IFAD in Rome seeks an experienced administrator to manage the front office of the Department for Country Operations (DCO). You will coordinate the office, oversee an administrative team, and support budget planning, reporting, and strategic workforce initiatives.

The role requires an advanced degree and at least two years in a similar international context. Fluency in English is essential, with additional languages encouraged.

Competenze

• Two years of progressively professional experience.
• Experience within an international financial institution, development cooperation agency, or the United Nations system.

Mansioni

• Coordinate and develop efficient administrative systems for the Associate Vice-President's Office, including correspondence follow-up, drafting communications, and managing briefing files.
• Oversee the administrative team, promote new work methods, and manage the office budget, monitoring status and utilization.
• Coordinate the Associate Vice-President's calendar, meetings, missions, and high-level visitor appointments.
• Provide support for the office's programme of work, budget, and strategic workforce plan.
• Plan, manage, and deliver the departmental work plan and budget, including formulation, monitoring, and oversight.
• Prepare analytical reports and inputs for corporate documents.
• Monitor progress towards departmental targets and act as an agent of change by managing and promoting acceptance of change.
• Manage IFAD resources with integrity and transparency, coordinate the administrative support team, and foster a positive work environment.
• Ensure knowledge content is updated and best practices are shared.

Conoscenze

Budgeting & resource mgmt

Contract management

Procedure adherence

Record management

Administration expertise

Data management

Adaptability

ICT & digital fluency

Client orientation

Confidentiality & discretion

Initiative & judgment

Interpersonal skills

Problem-solving

Formazione

Advanced university degree in international relations, management, business administration, international development, economics, or related field

Descrizione del lavoro

Organizational context: The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger by investing in rural people. The Department for Country Operations (DCO) oversees the origination, design and management of IFAD investments and non-lending activities. The position is in the DCO Front Office, supporting the Associate Vice-President.

Job purpose: To manage the front office, coordinate the administrative support team, and ensure efficient office management and budget coordination within the Department for Country Operations (DCO).

Responsibilities: Coordinate and develop efficient administrative systems for the Associate Vice-President's Office, including correspondence follow-up, drafting communications, and managing briefing files. Oversee the administrative team, promote new work methods, and manage the office budget, monitoring status and utilization. Coordinate the Associate Vice-President's calendar, meetings, missions, and high-level visitor appointments. Provide support for the office's programme of work, budget, and strategic workforce plan. Play a key role in planning, managing, and delivering the departmental work plan and budget, including formulation, monitoring, and oversight. Prepare analytical reports and inputs for corporate documents. Monitor progress towards departmental targets and act as an agent of change by managing and promoting acceptance of change. Manage IFAD resources with integrity and transparency, coordinate the administrative support team, and foster a positive work environment. Ensure knowledge content is updated and best practices are shared.

Education: Advanced university degree in international relations, management, business administration, international development, economics, or a related field.

Work experience: At least two years of progressively professional experience, including experience within an international financial institution, development cooperation agency, or the United Nations system.

Skills: Budgeting and resource management; Contract management; Procedure adherence; Record management; Administration expertise; Data management; Adaptability; Basic ICT and digital fluency; Client orientation; Confidentiality and discretion; Initiative and good judgment; Interpersonal skills; Problem-solving.

Required languages: English

Desired languages: French, Spanish, Arabic