HR Operations Lead: Centralize HR with AI-Driven Systems

Shop Circle; Lombardia; On-site; EUR 70,000 - 100,000; Full time

Job summary

Circeus is seeking an HR Operations lead to consolidate HR systems across a growing software portfolio. You will own HiBob, centralise data and processes, and drive AI workflows that streamline HR admin while supporting recruitment and founder transitions.

The role is based in Milan and reports to Global HR Director, collaborating with leadership and portfolio operators. The ideal candidate has 2–6 years in HR operations, hands-on HiBob experience, and a track record of centralising HR systems

Qualifications

• 2–6 years in HR operations or HRIS roles across multi-entity businesses.
• Hands-on experience configuring HiBob or similar HRIS.
• Experience centralising or migrating HR systems, data or processes.
• Demonstrated AI proficiency in automating HR workflows.
• Familiarity with employment practices across multiple European countries.
• Good judgement and discretion with sensitive people data.

Responsibilities

• Own HiBob as the group HR system of record, including configuration and reporting.
• Lead migration of acquired companies onto centralised HR systems and data cutover.
• Standardise onboarding, offboarding, contracts and policies across the portfolio.
• Build AI workflows to reduce manual HR admin and improve employee queries.
• Support recruiting across the group, focusing on top candidates and pipeline logistics.
• Manage people aspects of founder transitions and internal communications.
• Design and run culture initiatives across offices and portfolio companies.
• Produce clean people data and leadership-ready reporting.
• Document scalable processes and tooling for future acquisitions.

Skills

HR operations

HiBob administration

HRIS centralisation

AI in HR

multinational HR

leadership discretion

English proficiency

Tools

HRIS

Job description

Circeus is seeking an HR Operations lead to consolidate HR systems across a growing software portfolio. You will own HiBob, centralise data and processes, and drive AI workflows that streamline HR admin while supporting recruitment and founder transitions.

The role is based in Milan and reports to Global HR Director, collaborating with leadership and portfolio operators. The ideal candidate has 2–6 years in HR operations, hands-on HiBob experience, and a track record of centralising HR systems