HR Operations

Shop Circle; Lombardia; Presencial; EUR 70.000 - 100.000; Jornada completa

Descripción de la vacante

Circeus is seeking an HR Operations lead to consolidate HR systems across a growing software portfolio. You will own HiBob, centralise data and processes, and drive AI workflows that streamline HR admin while supporting recruitment and founder transitions.

The role is based in Milan and reports to Global HR Director, collaborating with leadership and portfolio operators. The ideal candidate has 2–6 years in HR operations, hands-on HiBob experience, and a track record of centralising HR systems

Formación

• 2–6 years in HR operations or HRIS roles across multi-entity businesses.
• Hands-on experience configuring HiBob or similar HRIS.
• Experience centralising or migrating HR systems, data or processes.
• Demonstrated AI proficiency in automating HR workflows.
• Familiarity with employment practices across multiple European countries.
• Good judgement and discretion with sensitive people data.

Responsabilidades

• Own HiBob as the group HR system of record, including configuration and reporting.
• Lead migration of acquired companies onto centralised HR systems and data cutover.
• Standardise onboarding, offboarding, contracts and policies across the portfolio.
• Build AI workflows to reduce manual HR admin and improve employee queries.
• Support recruiting across the group, focusing on top candidates and pipeline logistics.
• Manage people aspects of founder transitions and internal communications.
• Design and run culture initiatives across offices and portfolio companies.
• Produce clean people data and leadership-ready reporting.
• Document scalable processes and tooling for future acquisitions.

Conocimientos

HR operations

HiBob administration

HRIS centralisation

AI in HR

multinational HR

leadership discretion

English proficiency

Herramientas

HRIS

Descripción del empleo

The Role

We are hiring an HR Operations lead to build the people infrastructure behind a growing portfolio of software businesses. Every acquisition arrives with its own HR systems, policies and habits. Your job is to bring them onto one platform, one set of processes and one way of working, without losing what made each business work.

You will own HiBob as our core HR system and lead the centralisation of HR systems across acquired companies. Alongside that, you will support recruiting across the group, manage the people side of founder transitions after acquisition, and shape the culture initiatives that let different cities and backgrounds operate as one company.

The role is based in our central Milan office and reports to the Global HR Director, working closely with leadership, finance and the operators running each portfolio company. It suits someone with 2 to 6 years in HR operations or people systems who uses AI as a default part of how they work and would rather fix a process than describe its flaws.

About Circeus

Circeus is an AI-native holding that acquires and evolves mission-critical B2B software businesses globally. We serve 250,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software.

Our model: acquire high-quality software companies and accelerate their growth through a centralised AI platform, driving both revenue expansion and operational efficiency. We operate as long‑term owners, continuously improving products through applied AI.

What You'll Do

• Own HiBob as the group's HR system of record, covering configuration, data quality, workflows and reporting
• Lead the migration of acquired companies onto centralised HR systems, from data mapping to cutover
• Standardise onboarding, offboarding, contracts and policies across the portfolio while respecting local requirements
• Build AI workflows that remove manual HR admin, from document generation to employee queries
• Support recruiting across the group, holding a bar that focuses only on the top 1% of candidates, by coordinating pipelines, running interview logistics and improving candidate experience
• Manage the people side of founder transitions, including handovers, role changes and internal communications
• Design and run culture initiatives that connect teams across offices and portfolio companies
• Produce clean people data and reporting that leadership and finance can act on
• Document processes and tooling that scale with each new acquisition

What We're Looking For

• 2 to 6 years in HR operations, people operations or HRIS, ideally in a multi-entity or high-growth business
• Hands‑on experience administering HiBob, or a comparable HRIS you have configured rather than simply used
• A track record of centralising or migrating HR systems, data or processes
• Demonstrated AI proficiency, with concrete examples of using AI to automate or improve HR work
• Familiarity with employment practice across more than one European country
• Sound judgement and discretion with sensitive people matters, including leadership transitions
• Clear written and spoken English, and the confidence to propose a better process

Nice to Have

• Experience with post‑acquisition integration or M&A people workstreams
• Fluent Italian, plus additional European languages
• Experience supporting recruiting at volume, including ATS administration
• Exposure to software or SaaS businesses
• Familiarity with no‑code automation tools and HRIS integrations

Why Circeus

• Exposure to a portfolio of software businesses rather than a single company
• AI applied to real operational problems, with impact you can measure
• Ownership and pace from day one, with direct access to leadership
• Direct collaboration with our central AI team
• One team across London, Milan and Sarajevo, operating as a single system
• Competitive compensation and a clear path to grow with the group