HR Administration Manager

Aaron King International; Ferrara; In loco; EUR 50.000 - 55.000; Tempo pieno

Descrizione del lavoro

Aaron King International is seeking an experienced HR Administration & Payroll Manager to own the core people administration, payroll and workforce cost processes in Italy. Reporting to the HR Director, you will lead a small team and liaise with the external payroll partner to ensure accuracy, compliance and timeliness.

You will develop HR reporting, support budget and salary review cycles, and drive HRIS and digitalisation initiatives in an international setting, balancing hands-on operations

Competenze

• 7+ years of experience within HR Administration, Payroll or HR Operations.
• Strong knowledge of payroll processes, personnel administration and labour-related topics.
• Experience in personnel budgeting, labour cost analysis and HR reporting.
• Advanced proficiency in Microsoft Excel.
• Fluency in Italian and English.

Mansioni

• Take ownership of personnel administration throughout the employee lifecycle, ensuring accurate HR data, documentation and compliance with statutory requirements.
• Coordinate the monthly payroll process together with the external payroll partner, validating data and ensuring accuracy, deadlines and regulatory compliance.
• Manage and supervise time & attendance processes, including working hours, absences, holidays, overtime and related employee data.
• Act as an internal reference point for employees and managers on payroll, contractual and HR administration matters.
• Ensure employment documentation and HR practices remain aligned with Italian labour legislation and applicable collective agreements, monitoring relevant regulatory developments.
• Develop and maintain recurring HR reporting and people analytics, including headcount, absenteeism, overtime, leave balances and workforce-related KPIs.
• Contribute to the preparation and monitoring of the annual personnel cost budget, analysing deviations, forecasts and workforce costs throughout the year.
• Support salary review, incentive and variable compensation cycles, working closely with HR leadership and relevant business stakeholders.
• Contribute to the continuous improvement and digitalisation of HR operations, supporting the implementation and optimisation of HRIS, payroll and workforce management tools.
• Provide reliable people-related data and analysis to support management decisions and wider HR initiatives.

Conoscenze

Payroll processes

Personnel administration

Labour-related topics

Data analysis

Stakeholder management

Excel proficiency

Attention to detail

Italian & English fluency

Strumenti

HRIS

Payroll platforms

Time & attendance tools

Descrizione del lavoro

For an established international company with a significant operational presence in Italy, Aaron King International is looking for an experienced HR Administration & Payroll Manager to join the HR function and take ownership of the main people administration, payroll and workforce cost processes.

Reporting to HR Director and coordinating a small team, the person will act as a key point of reference for both employees and management across payroll, personnel administration, labour-related matters, compensation processes and HR reporting.

The position combines strong operational ownership with an analytical and continuous-improvement mindset, offering the opportunity to contribute to the evolution and digitalisation of HR processes within an international environment.

Key Responsibilities

• Take ownership of personnel administration throughout the employee lifecycle, ensuring accurate HR data, documentation and compliance with statutory requirements.
• Coordinate the monthly payroll process together with the external payroll partner, validating data and ensuring accuracy, deadlines and regulatory compliance.
• Manage and supervise time & attendance processes, including working hours, absences, holidays, overtime and related employee data.
• Act as an internal reference point for employees and managers on payroll, contractual and HR administration matters.
• Ensure employment documentation and HR practices remain aligned with Italian labour legislation and applicable collective agreements, monitoring relevant regulatory developments.
• Develop and maintain recurring HR reporting and people analytics, including headcount, absenteeism, overtime, leave balances and workforce-related KPIs.
• Contribute to the preparation and monitoring of the annual personnel cost budget, analysing deviations, forecasts and workforce costs throughout the year.
• Support salary review, incentive and variable compensation cycles, working closely with HR leadership and relevant business stakeholders.
• Contribute to the continuous improvement and digitalisation of HR operations, supporting the implementation and optimisation of HRIS, payroll and workforce management tools.
• Provide reliable people-related data and analysis to support management decisions and wider HR initiatives.

Candidate Profile

We are looking for an HR professional with approximately 7+ years of experience within HR Administration, Payroll or HR Operations, ideally gained in structured, international or complex organisational environments.

The ideal candidate brings:

• Strong knowledge of payroll processes, personnel administration and labour-related topics;
• Experience in personnel budgeting, labour cost analysis and HR reporting;
• Good understanding of Italian employment legislation and HR compliance requirements;
• Confidence working with HR systems, payroll platforms and time & attendance tools;
• Advanced proficiency in Microsoft Excel and a strong data-oriented approach;
• Ability to combine accuracy and attention to detail with a broader understanding of business priorities;
• Strong organisational, analytical and problem-solving capabilities;
• High level of discretion when managing confidential employee information;
• Effective stakeholder management and communication skills;
• Fluency in Italian and English.

Previous exposure to international HR environments, HRIS transformation projects or additional European languages will be considered an advantage.

Compensation:

€50,000–€55,000 gross annual salary, depending on experience, plus 5% of variable compensation.