Growth-Driven Project Administrator

Apex Companies, LLC.; Italia; In loco; EUR 48.000 - 66.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical & dental

Life insurance

Disability insurance

401k match

Tuition reimbursement

Cross-training

Bonuses

Industry leaders

National firm with 70+ locations

Descrizione del lavoro

Apex Companies is seeking a Project Administrator to support Project Managers and technical teams from our Naples office. The role centers on administrative, contractual, and project coordination tasks to ensure smooth execution across the Southeast Division.

The ideal candidate is organized, detail‑oriented, and comfortable in a fast‑paced consulting environment, with 3+ years in admin or project coordination and strong MS Office/SharePoint skills.

Competenze

• Associate or Bachelor’s degree in Business Administration, Project Management, Engineering, or related field preferred.
• 3+ years of experience in an administrative support or project coordination role (AEC industry preferred).
• Strong organizational skills with excellent attention to detail.
• Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.
• Basic understanding of contracts, proposals, or project financials.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Sponsorship not available now or in the future.

Mansioni

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub‑agreements, and compliance requirements.
• Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
• Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
• Support invoice preparation, accounts payable coordination, and monthly billing cycles.
• Monitor aged receivables and support project managers with collections.
• Schedule and coordinate project meetings, take notes, and distribute action items.
• Provide general administrative support to project teams across the Woburn and Quincy offices.

Conoscenze

Organizational skills

Multitasking

Written & verbal communication

Independent & collaborative work

Formazione

Associate or Bachelor’s degree in Business Administration/Project Management/Engineering

Strumenti

Microsoft Office 365

SharePoint

Teams

Descrizione del lavoro

Apex Companies is seeking a Project Administrator to support Project Managers and technical teams from our Naples office. The role centers on administrative, contractual, and project coordination tasks to ensure smooth execution across the Southeast Division.

The ideal candidate is organized, detail‑oriented, and comfortable in a fast‑paced consulting environment, with 3+ years in admin or project coordination and strong MS Office/SharePoint skills.