Project Administrative Assistant

Doc; Italia; Ibrido; EUR 35.000 - 53.000; Tempo pieno

Descrizione del lavoro

DOC is seeking a highly organized Project Administrative Assistant to support multiple active construction projects with precision and care. The role emphasizes accurate documentation, timely follow-through, and reliable project data handling.

The position requires strong organizational and communication skills, comfort with financial systems, and proficiency in Microsoft 365 and cloud-based document management. Experience with Sage or Vista is a plus.

Competenze

• Experience supporting construction or project-based teams is preferred.
• Strong organizational and communication skills are required.
• Proficiency with financial systems and processing invoices is expected.

Mansioni

• Provide administrative and financial support across multiple construction projects.
• Process invoices and assist with basic accounts payable (AP) tasks.
• Generate commitments and manage contracts and project documents.
• Review certified payroll for compliance with DBA requirements.
• Maintain organized digital documentation using cloud-based systems.
• Communicate effectively with internal stakeholders, subcontractors, and vendors.
• Review hourly change order labor rates for compliance with wage sheets.
• Collect, verify, and track COIs and endorsements/limits.
• Use Excel and email tools to track, report, and share project data.
• Contribute to a culture of urgency, attention to detail, and continuous improvement.

Conoscenze

Organizational skills

Communication skills

Microsoft 365

Cloud-based document mgmt

Excel

Sage/Vista experience

Strumenti

Sage

Vista

Microsoft 365

Excel

Descrizione del lavoro

Project Administrative Assistant

Company: Doc
Job Type: Full Time
Location: Hybrid (Naples, FL)
Reports To: Manager of Field Administration

About Daniel O’Connell’s Sons (DOC)

Founded in 1879, Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.

When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.

Position Summary

We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.

Key Responsibilities

• Provide administrative and financial support across multiple construction projects.
• Process invoices and assist with basic accounts payable (AP) tasks.
• Generate commitments and manage contracts and project documents.
• Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.
• Maintain organized digital documentation using cloud-based systems.
• Communicate effectively with internal stakeholders, subcontractors, and vendors.
• Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.
• Collect, verify, and track COIs and required endorsements/limits.
• Use Excel and email tools to track, report, and share project data.
• Contribute to a culture of urgency, attention to detail, and continuous improvement.

Qualifications

• Experience supporting construction or project-based teams preferred.
• Strong organizational and communication skills.
• Comfortable working with financial systems and processing invoices.
• Proficiency in Microsoft 365 and cloud-based document management platforms.
• Ability to adapt to new technologies and systems quickly.
• Experience with Sage or Vista (or similar financial software) is a plus.

Informazioni sull'azienda

Doc

We're intently focused on delivering the buildings, facilities, and infrastructure that sustain, educate, and entertain the communities we serve.