Construction Project Admin Pro (Hybrid)

Doc; Italia; Ibrido; EUR 35.000 - 53.000; Tempo pieno

Descrizione del lavoro

DOC is seeking a highly organized Project Administrative Assistant to support multiple active construction projects with precision and care. The role emphasizes accurate documentation, timely follow-through, and reliable project data handling.

The position requires strong organizational and communication skills, comfort with financial systems, and proficiency in Microsoft 365 and cloud-based document management. Experience with Sage or Vista is a plus.

Competenze

• Experience supporting construction or project-based teams is preferred.
• Strong organizational and communication skills are required.
• Proficiency with financial systems and processing invoices is expected.

Mansioni

• Provide administrative and financial support across multiple construction projects.
• Process invoices and assist with basic accounts payable (AP) tasks.
• Generate commitments and manage contracts and project documents.
• Review certified payroll for compliance with DBA requirements.
• Maintain organized digital documentation using cloud-based systems.
• Communicate effectively with internal stakeholders, subcontractors, and vendors.
• Review hourly change order labor rates for compliance with wage sheets.
• Collect, verify, and track COIs and endorsements/limits.
• Use Excel and email tools to track, report, and share project data.
• Contribute to a culture of urgency, attention to detail, and continuous improvement.

Conoscenze

Organizational skills

Communication skills

Microsoft 365

Cloud-based document mgmt

Excel

Sage/Vista experience

Strumenti

Sage

Vista

Microsoft 365

Excel

Descrizione del lavoro

DOC is seeking a highly organized Project Administrative Assistant to support multiple active construction projects with precision and care. The role emphasizes accurate documentation, timely follow-through, and reliable project data handling.

The position requires strong organizational and communication skills, comfort with financial systems, and proficiency in Microsoft 365 and cloud-based document management. Experience with Sage or Vista is a plus.