HR Office Assistant — Rome (Fixed-Term)

FAO; Roma; In loco; EUR 30.000 - 38.000; Tempo pieno

Descrizione del lavoro

FAO in Rome, Italy, seeks an Office Assistant to coordinate full office support, manage the Director's calendar and handle confidential correspondence. The role requires robust administrative skills, experience in general service work, and proficiency with Microsoft Office.

The position is fixed-term for two years, with potential extension, located at FAO headquarters in Rome. The candidate should have strong English skills and be ready to work in a diverse, international environment.

Competenze

• Secondary School Education is required.
• Four years of relevant experience in office/ management support.
• Working knowledge of English and knowledge of another FAO language (Arabic, Chinese, French, Russian or Spanish).
• Very good knowledge of communication and documentation standards.
• Very good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies.

Mansioni

• Screen requests for appointments and manage calendar; greet visitors and handle calls.
• Coordinate office support for meetings, trainings, and events; attend meetings and prepare minutes.
• Review and process mail; draft responses and ensure quality of outgoing documents.
• Perform administrative duties including contract extensions and staff attendance; manage budgets.
• Research and compile background information for reports and speeches; generate various reports.

Conoscenze

MS Office

Communication

Documentation standards

Handling confidential information

Formazione

Secondary School Education

Strumenti

MS Office

Descrizione del lavoro

FAO in Rome, Italy, seeks an Office Assistant to coordinate full office support, manage the Director's calendar and handle confidential correspondence. The role requires robust administrative skills, experience in general service work, and proficiency with Microsoft Office.

The position is fixed-term for two years, with potential extension, located at FAO headquarters in Rome. The candidate should have strong English skills and be ready to work in a diverse, international environment.