Global Mobility Assistant (Cat. Protette Ex Art. 1)

Aventa; Milano; Ibrido; EUR 25.000 - 30.000; Tempo pieno

Descrizione del lavoro

AVENTA in Milan is seeking a Global Mobility Assistant (Cat. Protette ex art. 1) to organize international staff deployments and ensure compliance with safety, visas and travel policies.

The role focuses on end-to-end mobilization and operational reliability. You will coordinate travel, manage files, monitor work permits, support staff on assignment, and liaise with finance on expenses. Hybrid work arrangement: three in-office days per week with remote work the rest; fixed-term 12 months with

Competenze

• Experience in travel administration or logistics coordination.
• Familiarity with ERP platforms or travel-booking software.
• Strong organizational skills and attention to detail.

Mansioni

• International Travel Coordination: manage end-to-end travel logistics for offshore crews.
• Expense Administration: review and process travel expense claims with finance.
• On-Assignment Support: be the go-to contact for deployed staff and changes.
• Documentation Management: keep personnel files, contracts, and permits current.

Conoscenze

Travel coordination

Logistics coordination

Project support

Strumenti

Microsoft Excel

ERP platforms

Travel-booking software

Descrizione del lavoro

Global Mobility Assistant (Categorie Protette ex art.1) AVENTA is currently recruiting a Global Mobility & Compliance specialist on behalf of a leading international player in the Offshore and Marine energy sector. Based in Milan, this role plays a key part in organizing the international deployment of technical staff and ensuring every operational mission runs smoothly. The person hired will oversee the full personnel mobilization cycle, from planning to completion, making sure every international assignment fully complies with safety regulations, visa requirements, and corporate travel policies.

Key Responsibilities

• International Travel Coordination : Manage end-to-end travel logistics — flights, visas, lodging, and ground transport — for offshore crews and personnel stationed at remote sites.
• Expense Administration : Review and process travel expense claims, allocating costs correctly to the relevant projects alongside the finance team.
• On-Assignment Support : Act as the go-to contact for deployed staff, handling last-minute logistics changes and resolving travel-related issues as they arise.
• Documentation Management : Keep personnel files, contract end-dates, and work permits current in the company database.

Candidate Profile

The ideal candidate is a well-organized professional who thrives under pressure and juggles competing priorities with ease.

Experience

Prior experience in travel administration, logistics coordination, or project support—preferably gained in Oil & Gas, Marine, or similarly demanding industrial environments.

Languages

• Fluent in Italian (spoken and written).
• Fluent in English (spoken and written).

Technical Skills

• Strong command of Microsoft Office (particularly Excel); familiarity with ERP platforms or travel-booking software is a plus.

Soft Skills

• A meticulous eye for detail.
• Initiative and composure when tackling complex logistical hurdles.

Employment Terms

• Location: Office based in Milan.
• Work Model: Hybrid setup —3 in-office days each week, remote for the rest.
• Contract: Fixed-term contract for 12 months, with good prospects for renewal or conversion to permanent.
• Gross salary range: €25,000 – €30,000, in line with EU Pay Transparency requirements.

Global Mobility Assistant (Cat. Protette ex art. 1) • Milano, it