Front Desk & Office Coordinator — Welcoming Admin & Meetings

InterSystems Italia; Lombardia; On-site; EUR 25,000 - 29,000; Full time

Benefits offered by this job

Lunch vouchers (€10/day)

Health insurance

Year-end bonus

Job summary

InterSystems Italia is seeking an office coordinator to manage front desk duties and provide broad administrative support in Lombardy. You will greet visitors, handle calls, schedule meetings, and ensure the office runs smoothly on a day-to-day basis.

The role requires strong organizational and communication skills, reliability, and the ability to work in a dynamic environment. Italian work context with English proficiency, and benefits include lunch vouchers, health insurance, and a year-end

Qualifications

• Front desk or reception experience is a plus.
• Strong organizational skills with ability to manage multiple priorities.
• Professional presence for front-facing role.

Responsibilities

• Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience.
• Manage incoming calls efficiently and share messages with relevant stakeholders.
• Coordinate meeting logistics including scheduling appointments, conference calls and video meetings.
• Maintain office areas (reception, meeting rooms, kitchen, training spaces) and ensure they are presentable.
• Oversee office supplies and vendor coordination to ensure stock levels.
• Assist with office events and internal activities, including coordination with external providers.
• Manage incoming and outgoing correspondence (mail, couriers, shipments).
• Provide general administrative support to teams as required.

Tools

Microsoft Office

Job description

InterSystems Italia is seeking an office coordinator to manage front desk duties and provide broad administrative support in Lombardy. You will greet visitors, handle calls, schedule meetings, and ensure the office runs smoothly on a day-to-day basis.

The role requires strong organizational and communication skills, reliability, and the ability to work in a dynamic environment. Italian work context with English proficiency, and benefits include lunch vouchers, health insurance, and a year-end