Finance Operations Specialist (Invoices & Admin)

Lexroom Srl; Lombardia; Hybrid; EUR 28,000 - 35,000; Full time

Benefits offered by this job

Hybrid work

Health insurance

Meal vouchers

Team retreats

Job summary

Lexroom is seeking an Admin & Finance Specialist to maintain the financial and administrative engine of Lexroom. You will handle invoices, contract billing, and payments for law firms, enterprises, and public administrations, ensuring accuracy and timeliness.

The role requires a degree in economics or related fields and 0–2 years of experience. Italian fluency and good English are essential, with Italian being the primary language used.

Qualifications

• A degree in economics, management engineering, or law with a business orientation (or a similar field).
• 0–2 years of experience; internships and entry-level roles.
• Precision and rigor in repetitive, detail work: invoices, registries, payments and documentation.
• Interest in building solid skills in administration, accounting and finance operations.
• Languages: fluent Italian (most of the work is in Italian) and good working English (international payments and counterparties). Other languages, such as Spanish, are a plus.

Responsibilities

• Issue and manage customer invoices for Lexroom contracts, keeping client data and billing details accurate.
• Prepare the monthly supplier payments: collect invoices from each team, build the payment batch, verify it and release it.
• Register Lexroom on client supplier portals and on public procurement platforms, so that new contracts can be closed without delays.
• Prepare and keep up to date the compliance documents and declarations required by enterprise and public administration clients.
• Record accounting entries, handle international payments and reconcile accounts, so the books are always accurate and up to date.

Job description

Lexroom is seeking an Admin & Finance Specialist to maintain the financial and administrative engine of Lexroom. You will handle invoices, contract billing, and payments for law firms, enterprises, and public administrations, ensuring accuracy and timeliness.

The role requires a degree in economics or related fields and 0–2 years of experience. Italian fluency and good English are essential, with Italian being the primary language used.