Admin & Finance Specialist (Milan)

Lexroom Srl; Lombardia; Hybrid; EUR 28,000 - 35,000; Full time

Benefits offered by this job

Hybrid work

Health insurance

Meal vouchers

Team retreats

Job summary

Lexroom is seeking an Admin & Finance Specialist to maintain the financial and administrative engine of Lexroom. You will handle invoices, contract billing, and payments for law firms, enterprises, and public administrations, ensuring accuracy and timeliness.

The role requires a degree in economics or related fields and 0–2 years of experience. Italian fluency and good English are essential, with Italian being the primary language used.

Qualifications

• A degree in economics, management engineering, or law with a business orientation (or a similar field).
• 0–2 years of experience; internships and entry-level roles.
• Precision and rigor in repetitive, detail work: invoices, registries, payments and documentation.
• Interest in building solid skills in administration, accounting and finance operations.
• Languages: fluent Italian (most of the work is in Italian) and good working English (international payments and counterparties). Other languages, such as Spanish, are a plus.

Responsibilities

• Issue and manage customer invoices for Lexroom contracts, keeping client data and billing details accurate.
• Prepare the monthly supplier payments: collect invoices from each team, build the payment batch, verify it and release it.
• Register Lexroom on client supplier portals and on public procurement platforms, so that new contracts can be closed without delays.
• Prepare and keep up to date the compliance documents and declarations required by enterprise and public administration clients.
• Record accounting entries, handle international payments and reconcile accounts, so the books are always accurate and up to date.

Job description

Lexroom is building the AI platform where legal work gets done. In just over two years, we've grown from zero to €25M ARR, and today more than 20,000 legal professionals across Italy, Spain, Germany, France, and Bulgaria rely on Lexroom.

We're backed by $73M from Left Lane Capital, Base10 Partners, and Eurazeo, and we're a team of around 300 builders who move fast, say things straight, and own each outcome.

Our next goal? Become Europe's most-used legal product.

Why Lexroom?

• Shape the Standard: Be part of the team setting the benchmark for legal AI in Europe.
• Work with the Best: Collaborate with exceptional colleagues in a culture that values competence, curiosity, and ambition.
• Deliver Meaningful Results: Your work will directly influence how legal professionals operate—faster, clearer, and more efficiently.

At Lexroom, we leave buzzwords behind. Here, you’ll build something that lasts: a trusted platform, a strong reputation, a new standard for the legal world.

The Role

You will join the Finance team as Admin & Finance Specialist to keep the financial and administrative engine of Lexroom running accurately and on time, from the invoices we issue to the contracts we close with law firms, enterprises and public administration.

Your Key Responsibilities

• Issue and manage customer invoices for Lexroom contracts, keeping client data and billing details accurate.
• Prepare the monthly supplier payments: collect invoices from each team, build the payment batch, verify it and release it.
• Register Lexroom on client supplier portals and on public procurement platforms, so that new contracts can be closed without delays.
• Prepare and keep up to date the compliance documents and declarations required by enterprise and public administration clients.
• Record accounting entries, handle international payments and reconcile accounts, so the books are always accurate and up to date.

What You’ll Bring

• A degree in economics, management engineering, or law with a business orientation (or a similar field).
• 0–2 years of experience; internships and entry-level roles.
• Precision and rigor in repetitive, detail work: invoices, registries, payments and documentation.
• Interest in building solid skills in administration, accounting and finance operations.
• Languages: fluent Italian (most of the work is in Italian) and good working English (international payments and counterparties). Other languages, such as Spanish, are a plus.

What Sets Us Apart

At Lexroom, you’ll work alongside top talent in tech and legal AI.

Our focused teams operate with purpose and autonomy, so every contribution delivers visible results.

You’ll collaborate with people who pair innovation with rigor, curiosity with discipline, ambition with depth.

Growth that Matters

We hire exceptional people to make a difference—and we give them space to lead.

Your work will shape the future of legal technology and set new standards for the field.

Impact is defined by vision and execution, not by age or title. If you’re ready to take responsibility, you’ll find real opportunities to grow and lead high-stakes projects.

Rewarding Your Contribution

We value excellence and share success:

• Annual Salary Range: €28,000 - €35,000 gross
• Equity Package: Align your growth with the company’s long-term success.

Benefits That Matter

• Hybrid Work: Flexibility to balance remote work, with 3 days in-person collaboration at our Milan HQ
• Health Insurance: Comprehensive coverage to ensure peace of mind.
• Meal Vouchers: Daily support to make your lunch breaks easier.
• Team Retreats & Off-sites: Dedicated time to connect, collaborate, and spark bold ideas.

At Lexroom, ambition meets discipline and purpose. We’re not just building a product—we’re setting a new standard for the legal world. If you’re ready to contribute to something lasting and meaningful, we’d love to hear from you.

Compensation Range: €28K - €35K