Facilities & Workspace Coordinator - Rome HQ

World Food Programme; Roma; On-site; EUR 40,000 - 56,000; Full time

Job summary

World Food Programme seeks a Management Services Assistant (Facilities) G5 for its Global Headquarters in Rome, Italy. The role focuses on workspace solutions and efficient facility management to support staff in a dynamic, cost-effective environment.

Required are five+ years in facilities-related work, fluency in Italian and English, and hands-on experience with AutoCAD and ticketing systems. The post emphasizes collaboration across functions and adherence to WFP policies.

Qualifications

• Fluent in Italian and English, both written and oral.
• Experience collating data and preparing analysis for asset/facilities management.
• Advanced knowledge of ticketing and facilities systems.
• Experience reading and annotating technical drawings with AutoCAD.
• Strong communication across teams; ability to advise colleagues.

Responsibilities

• Provide workspace solutions and manage facilities operations.
• Collate data and prepare analysis in Archibus to support reports.
• Record data accurately in corporate systems and manage documents.
• Be first point of contact for internal queries and resolve issues.
• Suggest improvements to procedures and practices for service enhancement.
• Coordinate with vendors and other functions for service delivery.
• Draft requirements and bid documents for goods and services.

Skills

Italian language

English language

Data analysis

Facilities management

AutoCAD

Ticketing system

Communication

Education

Secondary school education

Post-secondary certificate in architecture/draftsmanship

Tools

AutoCAD

Job description

World Food Programme seeks a Management Services Assistant (Facilities) G5 for its Global Headquarters in Rome, Italy. The role focuses on workspace solutions and efficient facility management to support staff in a dynamic, cost-effective environment.

Required are five+ years in facilities-related work, fluency in Italian and English, and hands-on experience with AutoCAD and ticketing systems. The post emphasizes collaboration across functions and adherence to WFP policies.