Facilities & Workspace Solutions Assistant (HQ)

Logistics Cluster; Roma; Ibrido; EUR 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

World Food Programme (WFP) seeks a Management Services Assistant (Facilities) G5 at its HQ in Rome to support workspace solutions, facility operations, and asset management. The role emphasizes cost-efficient, client-focused service delivery for a dynamic work environment.

You will collate data, prepare Archibus analyses, maintain records, liaise with teams and vendors, and draft requirements for furniture/procurement. Italian and English fluency is essential.

Competenze

• Experience collating data and preparing analysis for asset and facilities management.
• Ability to read Italian and English technical documents and drawings.
• Advanced knowledge of ticketing and facilities systems.
• Strong communication across cross‑functional teams and with vendors.
• Experience with AutoCAD software for reading/updating drawings.

Mansioni

• Collate data and prepare basic Archibus analyses to support resource management.
• Process routine facilities actions and ensure accurate data recording in corporate systems.
• Maintain physical and digital records in GSMT per established procedures.
• Be the first point of contact for internal queries to enable timely issue resolution.
• Provide inputs and improvements to procedures; support continuous service enhancement.
• Liaise with internal teams and third-party contractors to ensure efficient service delivery.
• Draft statements of requirements and bidding documentation for furniture and interior design services.

Conoscenze

Archibus data analysis

Data collation

Ticketing systems

AutoCAD

Multilingual communication

Formazione

Secondary school education

Post-secondary certificate in architecture/draftsmanship

Strumenti

AutoCAD

Archibus

GSMT system

Ticketing systems

Descrizione del lavoro

World Food Programme (WFP) seeks a Management Services Assistant (Facilities) G5 at its HQ in Rome to support workspace solutions, facility operations, and asset management. The role emphasizes cost-efficient, client-focused service delivery for a dynamic work environment.

You will collate data, prepare Archibus analyses, maintain records, liaise with teams and vendors, and draft requirements for furniture/procurement. Italian and English fluency is essential.