Facilities Operations & Space Planning Assistant

WFP; Roma; On-site; EUR 42,000 - 52,000; Full time

Job summary

The World Food Programme (WFP) seeks a Management Services Assistant (Facilities) G5 for its Rome HQ to ensure efficient facility operations and a flexible working environment. You will collate data for resource reports, process routine facilities tasks, and maintain records while serving as a main point of contact for internal queries.

The role supports inter-agency initiatives, liaises with contractors and vendors, drafts procurement documentation, and assists with space allocation plans to

Qualifications

• Fluency in written and oral Italian is essential.
• Health and Safety in Construction certificate is desirable.
• Understanding of facility management regulations, policies, procedures, processes, standards and systems.
• Secondary education required; post-secondary certificate desirable.

Responsibilities

• Collate data and perform basic analysis to aid in resource management and reporting.
• Process routine facilities management tasks and maintain accurate records.
• Serve as primary point of contact for internal queries and provide guidance.
• Liaise with contractors and Italian vendors; support space planning and procurement.

Skills

Facilities management

Data Collation

Data Analysis

Record Management

Client Service

Procedure Improvement

Digital Tools

Administrative Support

Inter-agency Collaboration

Vendor Liaison

Staff Guidance

Workspace Planning

Policy Implementation

Construction Support

AutoCAD

Italian Proficiency

Health & Safety

Education

Secondary school education

Post-secondary certificate in architecture or drafting

Tools

Archibus

Job description

The World Food Programme (WFP) seeks a Management Services Assistant (Facilities) G5 for its Rome HQ to ensure efficient facility operations and a flexible working environment. You will collate data for resource reports, process routine facilities tasks, and maintain records while serving as a main point of contact for internal queries.

The role supports inter-agency initiatives, liaises with contractors and vendors, drafts procurement documentation, and assists with space allocation plans to