Executive Assistant, Office Manager – Temporary

Jobtailor; Parma; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

Jobtailor is seeking an Executive Assistant to support the Senior Vice President, Manufacturing & Engineering and the Global Engineering Leadership Team. You will manage calendars, coordinate executive meetings, and prepare presentations and materials to keep leadership aligned and efficient.

The role requires strong organizational and communication skills, fluency in Italian and English, and the ability to juggle multiple priorities in a fast-paced, international environment.

Competenze

• At least 6 months of experience in Executive Assistant, Office Manager, Administrative Coordinator, or similar roles.
• Fluent Italian and English.
• Ability to manage multiple priorities in a dynamic international environment.
• Strong organizational skills.
• Stakeholder management and communication.
• Problem solving, proactivity, and attention to detail.
• Confidentiality, professionalism, and independent working.

Mansioni

• Provide high‑level administrative, organizational and operational support to the Senior Vice President, Manufacturing & Engineering and the Global Engineering Leadership Team.
• Manage the calendar of the SVP, Manufacturing & Engineering.
• Coordinate internal and external meetings, workshops, leadership events, and business reviews.
• Prepare agendas, presentations, meeting materials, and pre‑read documentation.
• Track actions and follow‑up activities arising from leadership meetings.
• Support governance activities and facilitate communication across internal and external stakeholders.
• Organize business travel, accommodation, and related logistics.
• Manage travel expense reports and related documentation.
• Create and manage Purchase Requisitions (PR) within SAP and coordinate involved activities.

Conoscenze

Executive support

Calendar management

Coordination

Stakeholder management

Communication

Strumenti

SAP

Descrizione del lavoro

Responsibilities

• Provide high‑level administrative, organizational and operational support to the Senior Vice President, Manufacturing & Engineering and the Global Engineering Leadership Team.
• Manage the calendar of the Senior Vice President, Manufacturing & Engineering.
• Coordinate internal and external meetings, workshops, leadership events, and business reviews.
• Prepare agendas, presentations, meeting materials, and pre‑read documentation.
• Track actions and follow‑up activities arising from leadership meetings.
• Support governance activities and facilitate communication across internal and external stakeholders.
• Organize business travel, accommodation, and related logistics.
• Manage travel expense reports and related documentation.
• Create and manage Purchase Requisitions (PR) within SAP and coordinate involved activities.

Qualifications

• At least 6 months of experience in Executive Assistant, Office Manager, Administrative Coordinator, or similar roles.
• Fluent Italian and English.
• Ability to manage multiple priorities in a dynamic international environment.
• Strong organizational skills.
• Stakeholder management and communication.
• Problem solving, proactivity, and attention to detail.
• Confidentiality, professionalism, and independent working.

Core Competencies

Demonstrates strong organizational and administrative capabilities, with expertise in managing executive calendars, coordinating meetings, and facilitating communication among stakeholders. Proficient in handling travel logistics and expense management while maintaining confidentiality and professionalism.