Personal Assistant

Metlen; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

METLEN Energy & Metals is seeking a highly organized Personal Assistant / Executive Assistant to support the Managing Director Central Europe in Milan. You will manage priorities, coordinate cross-functional activities, prepare executive materials, and ensure discreet handling of sensitive information in a fast-paced, international setting.

The role emphasizes calendar control, board-related activities, stakeholder liaison, and seamless travel arrangements to support strategic initiatives across

Competenze

• Bachelor's degree in Business Administration, Communications, or related field.
• 3–6 years of EA/Executive Support experience in international environments.
• Excellent organizational and multitasking skills.
• Strong stakeholder management and communication abilities.
• Fluent in Italian and English (written and spoken).
• Advanced MS Office proficiency (PowerPoint, Excel, Outlook).

Mansioni

• Manage the Managing Director's calendar and priorities.
• Coordinate meetings, leadership reviews, regional engagements, and board activities.
• Prepare agendas, minutes, action trackers, and follow-ups.
• Act as liaison between MD and internal/external stakeholders.
• Arrange travel, accommodations and event logistics.
• Support planning and execution of leadership meetings and reporting.

Conoscenze

Bilingual Italian/English

Calendar management

Stakeholder management

Organizational excellence

Independent work

Formazione

Bachelor's degree in Business Administration, Communications, or related field

Strumenti

PowerPoint

Excel

Outlook

SharePoint

Descrizione del lavoro

At METLEN Energy & Metals, we are catalysts for a sustainable future, positioned at the forefront of the energy transition while being a reference point for competitive green metallurgy at both the European and global levels. We are a global industrial and energy company operating across two highly interconnected and complementary sectors: Energy and Metals. With a consolidated turnover of €5,683 million and an EBITDA of €1,080 million, along with a workforce of over 7,627 dedicated individuals, we drive success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, creating a lasting impact. At METLEN, we foster a culture of resilience, challenge, respect, excellence, andchange, empowering our diverse workforce to achieve remarkable outcomes.

We are seeking a highly organized and proactive Personal Assistant /Executive Assistant to support the Managing Director Central Europe, based in Milan. This role is ideal for a professional who thrives in a fast-paced international environment and enjoys working closely with senior leadership, acting as a key point of coordination across multiple business functions.

As Personal Assistant, you will play a pivotal role in ensuring the effective management of executive priorities, facilitating communication across the organization, and supporting the successful execution of strategic initiatives. You will serve as a trusted partner to the Managing Director, helping drive operational efficiency and organizational alignment across the region.

Your role will encompass:

• Managing and optimizing the Managing Director's calendar, ensuring alignment with business priorities and strategic commitments.
• Coordinating executive meetings, leadership reviews, regional engagements, and board-related activities.
• Preparing agendas, meeting minutes, action trackers, and ensuring follow-up on key decisions and commitments.
• Acting as a central point of contact between the Managing Director and internal stakeholders across functions such as EPC, Development, Finance, HR, HSE, Quality, and others.
• Supporting communication and coordination with external stakeholders, business partners, and senior counterparts.
• Monitoring the progress of strategic initiatives, deliverables, and deadlines, ensuring timely execution and escalating risks when necessary.
• Consolidating information and inputs from multiple teams to support executive decision-making and reporting activities.
• Preparing high-quality presentations, executive summaries, business updates, and briefing materials.
• Organizing executive travel arrangements, accommodations, and logistics for business trips and corporate events.
• Supporting the planning and execution of leadership meetings, workshops, and external engagements.
• Managing sensitive information and confidential documentation with the highest level of discretion and professionalism.
• Ensuring compliance with internal policies, procedures, and corporate governance standards.

What you bring to the role:

• Bachelor's degree in Business Administration, Communications, or a related field.
• 3-6 years of experience in Executive Assistant, Executive Support, Office Management, or similar positions within international organizations.
• Excellent organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Strong stakeholder management and interpersonal communication skills.
• Proven ability to work independently while maintaining a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills in both Italian and English.
• Advanced proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Outlook.
• High levels of professionalism, discretion, and confidentiality when handling sensitive information.

Nice to have:

• Experience supporting C-level executives or senior leadership teams.
• Previous experience within multinational or matrix organizations.
• Exposure to the energy, infrastructure, construction, or EPC sectors.
• Experience coordinating cross-functional stakeholders in complex and fast-changing business environments.
• Familiarity with SharePoint, collaborative tools, and modern digital workplace solutions.
• Attractive remuneration package
• Friendly and professional working environment
• Cooperation, creativity and innovation: we adopt a flexible cooperation model to achieve fast results and increase productivity

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At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.