Office Manager

Solax Power Italia; Lazio; In loco; EUR 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

Solax Power Italia is seeking an organized, proactive Office Manager to supervise daily operations of our Italy office. You will oversee office administration, facilities, supplier coordination, and staff support in a fast-paced, international environment.

The role requires strong organizational skills, attention to detail, and the ability to work independently. Italian and English proficiency is essential, along with experience in MS Office or Google Workspace.

Competenze

• 3+ years of experience in Office Management, Administration, Facilities Management, or a similar role.
• Bachelor's degree or equivalent in a related field.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Excellent communication and interpersonal abilities with internal and external stakeholders.
• Proactive, hands-on approach and problem-solving mindset.
• Proficiency in Italian and English, both written and spoken.
• Proficiency with Microsoft Office or Google Workspace.
• Experience in an international company or multicultural environment is a plus.

Mansioni

• Oversee day-to-day operations of the Italy office to maintain a safe, clean, and professional environment.
• Coordinate office facilities, maintenance, utilities, supplies, equipment, and services.
• Manage relationships with landlords, property managers, and external providers.
• Identify and resolve office-related issues promptly and cost-effectively.
• Monitor office expenses and support budget management.
• Manage contracts with service providers (cleaning, security, maintenance, telecoms) and review invoices for payment.
• Support procurement of office supplies and equipment; maintain records of office contracts and assets.
• Provide day-to-day administrative support to Italy-based employees and assist onboarding/offboarding processes.
• Coordinate employee travel, accommodation, and related arrangements when needed.
• Support internal events and office engagement initiatives.
• Maintain office policies, procedures, and records; collaborate with HR, Finance, IT, and other teams on local administrative matters.
• Assist with local compliance-related tasks and handling confidential information.

Conoscenze

Organizational skills

Multitasking

Communication

Problem solving

Italian and English

Formazione

Bachelor's degree in Business Administration

Strumenti

Microsoft Office

Google Workspace

Descrizione del lavoro

About the Role

We are looking for an organized, proactive, and hands‑on Office Manager to oversee the daily operations of our Italy office and ensure a professional, efficient, and well‑functioning workplace. The ideal candidate will be responsible for office administration, facilities management, supplier coordination, employee support, and general administrative activities. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast‑paced international environment.

Key Responsibilities

Office & Facilities Management

• Manage the day-to-day operations of the Italy office and ensure a safe, clean, and professional working environment.
• Coordinate office facilities, maintenance, utilities, office supplies, equipment, and other workplace services.
• Manage relationships with landlords, property management companies, and external service providers.
• Identify and resolve office-related issues in a timely and cost-effective manner.
• Monitor office-related expenses and support budget management.

Administration & Supplier Management

• Manage contracts and relationships with office service providers, including cleaning, security, maintenance, telecommunications, and other vendors.
• Collect and review invoices and coordinate with Finance for payment processing.
• Support procurement of office supplies, equipment, and other administrative requirements.
• Maintain accurate records of office contracts, assets, and administrative documentation.

Employee Support

• Provide day-to-day administrative support to employees in the Italy office.
• Support onboarding and offboarding activities, including workspace preparation, equipment, access cards, and other administrative arrangements.
• Coordinate employee business travel, accommodation, and other related arrangements when required.
• Support employee activities, internal events, and office engagement initiatives.

General Administration & Compliance

• Maintain office policies, procedures, and administrative records.
• Coordinate with HR, Finance, IT, and other internal teams on local administrative matters.
• Support local compliance-related and government administrative activities when required.
• Handle confidential information with professionalism and discretion.
• Perform other administrative duties and projects assigned by management.

Requirements

• Bachelor's degree or equivalent experience in Business Administration, Management, Human Resources, or a related field.
• 3+ years of experience in Office Management, Administration, Facilities Management, or a similar role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Good communication and interpersonal skills, with the ability to work effectively with employees, suppliers, and external partners.
• Strong problem-solving skills and a proactive, hands‑on approach.
• Good command of Italian and English, both written and spoken.
• Proficiency in Microsoft Office / Google Workspace.
• Experience working in an international company or multicultural environment is a plus.

What We Offer

An international and collaborative working environment. The opportunity to work with a growing global renewable energy company. A dynamic role with broad exposure to office operations and cross-functional collaboration. Competitive compensation and benefits package. Opportunities for professional growth and development.