Executive Assistant (m/w/d) mit Schwerpunkt Rechtswissenschaften – Deutschsprachig

Hforce; Milano; On-site; EUR 45,000 - 65,000; Full time

Job summary

The HEADFOUND Group, based in Milan, Italy, seeks a German-speaking Executive Assistant with a legal background to support our management team. You will manage day-to-day operations, contracts, and communications with German-speaking clients from a fast-growing consultancy.

Join a dynamic, collaborative team in a modern Milan office, with direct responsibility from day one and real opportunities for professional growth in a multinational environment.

Qualifications

• Must have completed or ongoing university studies in Law or a comparable legal qualification.
• German language skills at C1 level or higher, both written and spoken, are mandatory.
• Experience as an Executive Assistant or in contract management is a plus.

Responsibilities

• Support the CEO in day-to-day operations, including scheduling, correspondence, and meeting follow-up.
• Reviewing, preparing, and managing contracts with clients and partners.
• Researching legal matters and preparing decision documents.

Skills

German language (C1)

Executive support

Contract management

MS Office

Education

Law degree or equivalent

Tools

MS Office

Job description

sofort

The HEADFOUND Group is a fast-growing recruitment consultancy focused on the German market. From our location in Milan, Italy, we support clients in Germany, Austria, and Switzerland in filling challenging and specialized positions.

To strengthen our team, we are looking for a German-speaking Executive Assistant with a legal background to support our management team in day-to-day operations and contractual matters.

Direct collaboration with the management team and real responsibility from day one

Modern working environment in the center of Milan

Working with German-speaking clients and international projects

Personal development opportunities and long-term career prospects within a growing company

Collaborative and dynamic team with flat hierarchies

Your Responsibilities

Supporting the CEO in day-to-day operations, including scheduling, correspondence, and the preparation and follow-up of meetings

Reviewing, preparing, and managing contracts, particularly framework agreements with clients and partners

Researching legal matters, including employment law, contract law, and compliance, and preparing decision-making documents

Creating and maintaining documents, meeting minutes, reports, and presentations in German

Communicating with German-speaking clients, candidates, and external partners via email and phone

Supporting administrative and organizational processes and continuously improving them

Your Profile

Completed or ongoing university studies in Law or a comparable legal qualification

Structured, detail-oriented, and independent working style with a strong focus on quality

Confident user of MS Office (Word, Excel, PowerPoint, Outlook)

Initial professional experience as an Executive Assistant, in a law firm, or in contract management is a plus

German language skills at C1 level or higher, both written and spoken, are mandatory

English language skills are an advantage

Absolute discretion and reliability when handling confidential information

Please send your CV (preferably in German and with a short cover letter) to: [e-mail]

Tel: [phone]