Executive Assistant - Italy Office

Dubai Chambers; Milano; Ibrido; EUR 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

Dubai Chambers is seeking an Executive Assistant to support the Chief Representative of the Milan International Office, acting as a key liaison between Milan and Dubai Chambers’ global network. The role involves coordinating operations, managing stakeholder communications, assisting with events and trade missions, and upholding governance and security standards across international activities.

The successful candidate will thrive in a remote or hybrid setup across time zones and bring strong

Competenze

• Bachelor's degree required in a related field.
• Minimum 4 years of relevant experience in executive support, corporate affairs, international operations, project management, or related.
• Experience supporting a senior executive such as Chief Representative or Country Manager is highly desirable.
• Experience in international, multinational, government, chamber of commerce, trade promotion, or business environments is advantageous.
• Excellent communication in Italian and English for a senior role and readiness for remote or hybrid work across time zones.

Mansioni

• Provide end-to-end executive support to the Chief Representative, including scheduling, correspondence, briefings, meeting coordination, and document preparation.
• Coordinate international office operations, ensuring alignment with policies, reporting cycles, procedures, and quality standards.
• Manage relationships with government entities, business communities, partners, stakeholders, and internal units; prepare communications and materials.
• Plan and coordinate events, delegations, seminars, roundtables, and other international business facilitation activities.
• Ensure compliance with information security and company policies; recommend process improvements.

Conoscenze

Italian language

English language

Communication skills

Organizational skills

Cross-cultural skills

Time management

Formazione

Bachelor’s degree in Business Administration

Bachelor’s degree in International Business

Bachelor’s degree in Communications

Bachelor’s degree in Management

Bachelor’s degree in International Relations

Strumenti

Microsoft Office

Outlook

PowerPoint

Word

Excel

Descrizione del lavoro

Dubai Chambers is the engine of Dubai’s economic development and business growth. As the umbrella organization of Dubai Chamber of Commerce, Dubai International Chamber, and Dubai Chamber of Digital Economy, Dubai Chambers empowers the local business community, builds and reinforces international partnerships, and accelerates the growth of the digital economy to cement the emirate’s position as a leading global hub for business, trade, and investments.

About the Role

Dubai Chambers is looking for an Executive Assistant to provide executive, operational, and coordination support to the Chief Representative of its Milan International Office.

The role will serve as a key coordination point between Milan office and Dubai Chambers’ international offices network, supporting communication, operational alignment, stakeholder engagement, and the smooth delivery of international activities.

The role will also support events, delegations, trade missions, and business facilitation initiatives in line with Dubai Chambers’ international agenda.

Key Responsibilities

1. Executive Support & Office Coordination

• Provide end-to-end executive support to the Chief Representative, including scheduling, correspondence, briefings, meeting coordination, and document preparation to enable effective decision-making and workflow management.
• Maintain a high standard of confidentiality, accuracy, discretion, and professionalism across all administrative and executive activities.

2. International Office Operations Management

• Coordinate operational processes across the international office network, ensuring alignment with internal policies, reporting cycles, procedures, and quality standards.
• Facilitate smooth and timely information exchange between Dubai Chambers Headquarters and international offices to support alignment with strategic objectives.

3. Stakeholder Relations & Communications Support

• Assist in managing relationships with government entities, business communities, partners, stakeholders, and relevant internal units.
• Support the preparation of communication materials, presentations, reports, briefing documents, and digital content aligned with Dubai Chambers’ international outreach objectives.

4. Events, Delegations & Business Facilitation

• Contribute to the planning, coordination, and execution of events, trade missions, delegations, seminars, roundtables, and other business facilitation activities representing Dubai Chambers internationally.

5. Governance, Compliance & Continuous Improvement

• Ensure adherence to information security requirements, applicable regulations, and Dubai Chambers’ policies and procedures across international office operations.
• Recommend enhancements to processes, tools, and systems in line with Dubai Chambers’ transformation priorities and relevant global best practices.

Qualifications, Skills & Experience

• Bachelor’s degree in Business Administration, International Business, Communications, Management, International Relations, or a related field.
• Minimum 4 years of relevant experience in executive support, corporate affairs, international operations, project management, or a related field.
• Experience supporting a senior executive, Chief Representative, Country Manager, government representative, or senior business leader is highly desirable.
• Experience working in an international, multinational, government, chamber of commerce, trade promotion, or business environment is an advantage.
• Excellent communication skills in Italian and English are essential for this senior role, given the regular engagement with local entities, business stakeholders, and international partners.
• Comfortable working in a remote or hybrid setup, with the flexibility and self-discipline required to stay connected and productive across time zones.
• Strong cross-cultural communication and relationship-building abilities.
• Excellent organizational, multitasking, prioritization, and coordination skills.
• High level of discretion, professionalism, integrity, and attention to detail.
• Strong proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel, as well as digital collaboration platforms.
• Ability to work independently, anticipate requirements, manage competing priorities, and exercise sound judgment.
• Adaptable and proactive, with the ability to operate effectively in a dynamic and international environment.

Why Join Dubai Chambers?

Be part of a globally recognized chamber driving business growth and digitalization. This is an opportunity to play a pivotal role in supporting Dubai Chambers' international presence and contributing directly to a business-friendly environment that fosters investment, growth, and the digital economy.