Executive Assistant (All Genders)

Best Secret Gmbh; Italia; In loco; EUR 38.000 - 47.000; Tempo pieno

Descrizione del lavoro

Best Secret Gmbh cerca un Executive Assistant dinamico per supportare la direzione in un contesto internazionale. Sarai responsabile di calendars intricati, viaggi d'affari e comunicazioni tra team e stakeholder esterni, garantendo riservatezza e professionalità.

La posizione richiede oltre 5 anni di esperienza in ruoli simili, eccellente organizzazione e capacità di lavorare in modo proattivo in un ambiente ad alto ritmo.

Competenze

• 5+ years di esperienza in un ruolo di Executive Assistant.
• Gestione di calendari complessi e viaggi.
• Gestione interessi degli stakeholder con dirigenti senior.
• Discrezione e professionalità nel trattare informazioni riservate.
• Fluenza in inglese e italiano; il francese è un plus.

Mansioni

• Gestire agenda executive complessa, priorizzazione e cambiamenti dell'ultimo minuto.
• Organizzare viaggi d'affari end-to-end, itinerari e conformità alle policy aziendali.
• Gestire corrispondenza e fungere da liaison tra dirigenti, team e partner esterni.
• Gestire informazioni riservate con discrezione supportando temi strategici.
• Preparare presentazioni, report e gestire spese e processi amministrativi core.
• Organizzare riunioni ed eventi con logistica impeccabile e esperienza partecipanti.
• Anticipare esigenze, risolvere problemi e collaborare in un ambiente veloce.
• Gestire operations d'ufficio, fornitori, onboarding e ambiente di lavoro efficiente.

Conoscenze

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Organizational skills

English

Italian

Descrizione del lavoro

Executive Assistant (all genders)

Salary: €42,400 monthly

Azienda: Best Secret Gmbh

Tipo Lavoro: Full Time

Italy

BESTSECRET is the leading European online destination for premium and luxury off-price fashion. The Group offers its members in 28 countries across Europe a superior brand portfolio complemented by a high-end shopping experience. At the same time, BESTSECRET enables its brand partners to clear overstock at scale with minimum visibility and maximum brand equity protection. The unique business model is based on its closed character with an invitation-only customer membership, longstanding brand partner and customer relationships, combined with a tech-focused mindset. BESTSECRET has a strong track record of profitable growth over many years. It generated revenues of EUR 1,533.7 million in 2025 and employs around 2,200 people from over 90 nations. The Group draws on a heritage of 100 years in the textile and fashion industry and today is owned by Permira Funds and the founding families Schustermann and Borenstein.

Responsibilities

• Manage complex executive calendars, ensuring effective prioritization, smooth scheduling, and seamless handling of last-minute changes
• Coordinate business travel end-to-end, including detailed itineraries and compliance with company policies
• Support communication by managing correspondence and acting as a trusted liaison between executives, teams, and external stakeholders
• Handle sensitive and confidential information with discretion while supporting strategic topics
• Prepare high-quality presentations, reports, and oversee expenses and core administrative processes
• Organize and coordinate meetings and events, ensuring flawless logistics and a great participant experience
• Anticipate needs, proactively address challenges, and act as a reliable partner in a fast-paced environment
• Oversee office operations, including vendor management, supplies, onboarding support, and fostering a well-functioning workplace

Requirements

• 5+ years of experience in an Executive Assistant or similar role supporting senior leadership in a fast-paced, international environment
• Proven experience managing complex calendars, travel arrangements, and multiple priorities simultaneously
• Strong stakeholder management skills, with the ability to interact confidently with senior executives and external partners
• High level of discretion and professionalism in handling confidential information
• Excellent organizational skills, attention to detail, and a proactive, solution-oriented mindset
• Fluency in English and Italian is required; French is a plus

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At BESTSECRET diversity isn't just a trend – it's our professional philosophy. We are dedicated to cultivating an inclusive workplace where everyone's unique talents and backgrounds are celebrated. Applicants from all backgrounds, experiences and perspectives are welcome to join us in our mission towards a more vibrant and inclusive future.

The starting total annual gross compensation for this position is € 42,400 and includes fixed salary and other applicable compensation elements. Any offer we will eventually make to potential candidate will reflect the level of relevant experience and competencies demonstrated during the process and thus might deviate from the starting salary mentioned above. Our assessment criteria are objective, gender-neutral, and applied consistently to all candidates. (Commercio CCNL)

Previous or current salary does not play a role in this assessment.