Trilingual Executive Assistant (Italian, English, German)

Michael Page International Italia S.r.l.; Milano; On-site; EUR 40,000 - 70,000; Full time

Benefits offered by this job

Bonus legato alle prestazioni

Smart working 1 giorno/settimana

Ambiente di lavoro in centro a Milano

Job summary

Michael Page International Italia S.r.l. cerca un Executive Assistant trilingue (Italiano, Inglese, Tedesco) per un family office con sedi a Milano, Monaco, Lussemburgo e USA.

Il ruolo prevede gestione avanzata dell’ufficio, contabilità di base e organizzazione di riunioni per consigli di amministrazione e sorveglianza. Si richiede diploma/istruzione specifica, esperienza consolidata come assistente e ottima padronanza del tedesco, con inglese buono.

Qualifications

• Diploma o formazione equivalente come executive assistant.
• Anni di esperienza come assistente in posizioni analoghe con referenze.
• Ottime capacità comunicative e padronanza del tedesco scritto e parlato; buoni livelli di inglese.

Responsibilities

• Organizzare l’ufficio e un sistema di filing efficiente.
• Implementare contabilità e sistemi di payroll in collaborazione con una società di audit.
• Correspondence con partner d’affari in tedesco e inglese.
• Preparazione e follow-up per consigli di amministrazione e supervisory board: organizzare riunioni, coordinare agenda, redigere verbali e riassunti.
• Coordinazione con l’assistente a Monaco: gestione agenda e viaggi.
• Supporto alle attività quotidiane (organizzative e amministrative).
• Affidarsi a progetti singoli in modo autonomo.

Skills

Tedesco fluente

Inglese buono

Esperienza come assistente esecutivo

Gestione ufficio

Education

Diploma di scuola superiore con formazione aziendale

Ulteriore formazione come executive assistant

Job description

• Trilingual Executive Assistant (Italian, English, German)
• Family office operating in Milano, Munich, Luxembourg, and the U.S

Azienda

A small-sized company specializing in financial services, focused on delivering tailored solutions to clients. The organization values professionalism, precision, and efficiency in its operations.

Offerta

Your responsibilities will include the following tasks:

• Setting up and organizing efficient office management and a systematic filing system
• Implementing accounting and payroll systems in collaboration with an auditing firm
• Independent correspondence with business partners in German and English
• Preparation and follow-up for advisory board and supervisory board meetings: organizing meetings, including coordinating schedules for all participants, preparing agendas, and drafting minutes and summaries
• Close coordination with the assistant in Munich: schedule management, travel management
• Support with day-to-day operations (organizational and administrative)
• Independently taking on individual projects

Competenze ed esperienza

Your Profile

• High school diploma with completed business training and/or further training as an executive assistant
• Several years of experience as an assistant in a comparable position with relevant references
• Excellent communication skills and a confident command of written and spoken German; good English skills are expected
• You are able to handle pressure, flexible, and highly motivated
• You enjoy taking the initiative and handle stressful situations with composure
• You are accustomed to conducting yourself professionally and have a high standard of quality
• You have a structured approach to work and a knack for numbers

Completa l'offerta

We offer

• Opportunities to work closely with senior executives in the financial services industry.
• Work in a pleasant environment in the center of Milano
• Full time 9/18
• Compensation commensurate with the position EUR 40,000-70,000, depending on the candidate's language skills and qualifications
• Smart working is allowed up to once per week, except in special circumstances
• There is a bonus, which is based on individual performance and commitment, as well as the overall performance of the company
• Long-term

Unless you are applying for positions reserved for protected categories under Law 68/99 (in which case we only ask you to confirm that you belong to these categories, without any further information on your health or disability), your CV must not contain any information relating to your health status or to your belonging to a protected category, as this is not relevant to the assessment of your application.