Energy Project Document Controller - Detail-Oriented

RINA Piraeus Team; Ravenna; Ibrido; EUR 40.000 - 55.000; Part-time

Descrizione del lavoro

RINA is recruiting a Document Controller Specialist to join its Ravenna-based Energy Project Solutions team. You will manage document control activities, ensuring traceability, and compliance with procedures across the project lifecycle.

Responsibilities include configuring the DMS, maintaining registers, issuing and routing document transmittals, and generating progress dashboards. Strong attention to detail and proficiency in Excel are essential.

Competenze

• Experience in document control activities within engineering, EPC, industrial, energy, oil & gas, or infrastructure projects.
• Knowledge of electronic document management systems and document workflow processes.
• Strong attention to detail and ability to manage large volumes of technical documentation.
• Familiarity with project planning and progress monitoring principles.
• Excellent organizational, communication, and coordination skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of document management platforms such as Aconex, SharePoint, Teamcenter, ProArc, or equivalent systems is considered an advantage.

Mansioni

• Set up, configure, and maintain the project document management system (DMS).
• Upload, update, and manage document registers and databases within company systems.
• Administer the issuance, distribution, transmittal, and revision processes of engineering documentation.
• Verify the completeness, accuracy, and compliance of document metadata and associated information in accordance with project procedures and document control standards.
• Support the preparation, maintenance, and periodic update of Document Lists and Master Document Registers.
• Coordinate with Project Engineers, Discipline Leads, and Project Planners to ensure timely document delivery and proper workflow management.
• Monitor document progress and reporting activities against project schedules and milestones.
• Maintain and periodically update the status of issued documentation, ensuring full traceability of revisions and approvals.
• Prepare and update actual and forecast document progress curves and reporting dashboards.
• Identify, analyze, and report deviations from the project baseline, supporting corrective actions and recovery plans when required.
• Ensure compliance with company quality procedures, client requirements, and document control best practices.

Conoscenze

Document control

DMS configuration

MS Excel

Team coordination

Attention to detail

Formazione

High School Diploma/GED

Strumenti

Aconex

SharePoint

Teamcenter

ProArc

Descrizione del lavoro

RINA is recruiting a Document Controller Specialist to join its Ravenna-based Energy Project Solutions team. You will manage document control activities, ensuring traceability, and compliance with procedures across the project lifecycle.

Responsibilities include configuring the DMS, maintaining registers, issuing and routing document transmittals, and generating progress dashboards. Strong attention to detail and proficiency in Excel are essential.