Document Controller

Airswift; Milano; In loco; EUR 42.000 - 64.000; Tempo pieno

Descrizione del lavoro

Airswift is currently looking for a Document Controller to work with our client oil and gas operator in Milan, Italy. The PMT project focuses on water handling and detailed design across EPC activities, with the team located near the Gulf line and Safaniyah facilities.

The role emphasizes organizing, filing and controlling project documentation, adherence to confidential procedures, and improving document management systems. A university degree and five years’ experience are required.

Competenze

• BSc in Engineering or Business discipline is required.
• Minimum of five years' experience in document control roles.
• Fluency in written and spoken English is essential.

Mansioni

• Control, file, log and update status records of project communications and documents.
• Adhere to document control procedures and confidentiality/audit protocols.
• Receive, classify, register and store documents.
• Quality check documents per project/client requirements.
• Organize document folders for easy search and retrieval.
• Issue internal distribution checks within review cycles and track comments.
• Generate overdue document reports and maintain procedures.
• Use version control to ensure document history is clear.
• Store and retrieve hardcopy and electronic project documentation.

Conoscenze

English proficiency

Organization skills

Attention to detail

Formazione

BSc Engineering or Business

Strumenti

Microsoft Office

SharePoint

SAP

Descrizione del lavoro

Airswift is currently looking for Document Controller to work with our client oil and gas operator. Overseas Company Project Management Team (PMT) PMT Project: Safaniyah Water Handling Project Division Project Location: Milan, Italy PMC Contract Assignment: September 2026 to January 2028 Project phase: Detail Design EPC Project Scope of Work Located proximity 20 km to the east of the Gulf line and approximately 12 km Southwest of the existing Safaniyah GOSP-1 facility, the objective of this Budget Item is to provide water supply from three (3) sources; the existing Safaniyah GOSP-1, the new Zuluf AH Central Processing Facility (CPF), and Jaladi aquifer water for the purpose of treatment and injection. The facility will process 1,400MBCD of water for injection to cover the production forecast up to 2035; to ultimately maintain the existing Safaniyah Field’s Maximum Sustainable Capability (MSC). In addition, the scope will expand water facilities in Safaniyah GOSP-1 to accommodate the surplus produced water that exceeds the overall existing formation water system capacity up to year 2035 Company Information is one of the world's largest integrated energy and chemicals companies. Europe is headquartered in The Hague with offices across the continent. For over 60 years we have supporte with a wide range of activities from facilitating safe and reliable delivery of energy to customers around the globe to pushing for breakthroughs in research and innovation. Our services include in-depth technology advice and support in established and emerging sectors of oil, gas and energy, as well as finance, HR, legal, PR and communications. We work with the very best industry suppliers to drive our operations to secure our position as a world leader in energy and chemicals.

Job Purpose

The Document Controller performs document control, organize, administrate and plan duties for the project. He or she is the first line of contact for document enquiries, internal and external.

Key Responsibilities and Duties

• Control, file, log and keep up to date status records of all project communications and technical documentation via an electronic/web based document management system (specify system) for remote access.
• Adherence to project document control procedures and compliance with company’s confidentiality and audit protocols.
• Receive, check, classify, categorize, register and store all documents.
• Quality check all documents in accordance with project/client requirement.
• Develop and create various document folders and organize these to easily searchable and accessible libraries.
• Issue internal distribution checks within review cycles time then returning comments to the originator.
• Develop and issue overdue document reports.
• Implement and maintain established documentation procedures.
• Use version control to ensure transparency of document history and revision.
• Provide safe storage and retrieval of project documentation both hardcopy and electronic format.

Requirements Educational & Technical Requirements

• BSc Engineering or Business discipline.
• 5 years of experience
• Familiar with development and administration of engineering, procurement and construction contracts in the petroleum or related industry. 3 years Minimum experience in Saudi Projects
• Familiarity with auditing, accounting, and contracting techniques and procedures is desirable.
• A high level of fluency in oral and written English is essential.
• Good knowledge of Microsoft Office (Outlook, Word, Excel & Power Point),
• Good knowledge of the document management system used by the host company
• Knowledge of SAP desirable
• Good knowledge of SharePoint. (also depends on the project)
• Excellent Organization skills

Competencies

• Plan & Organize
• Communicating openly & effectively
• Excellence/ Drive for results
• Customer Services Oriented
• Dependability / Commitment & reliability