Global Document Controller - DMS, Compliance & Projects

NHOA Energy; Milano; Ibrido; EUR 25.000 - 31.000; Tempo pieno

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Additional company benefits

Descrizione del lavoro

NHOA Energy is seeking a structured and proactive Document Controller to manage and enhance our document control framework across complex technical projects. You will ensure accuracy, traceability, and efficiency throughout the full project lifecycle in an international, fast-paced setting.

You will set up and improve DMS environments, establish workflows, metadata, and approvals, and coordinate with engineering, suppliers, and clients to maintain controlled documentation and timely reporting.

Competenze

• 2–5 years of experience in document control or information management.
• Hands-on experience with Document Management Systems (e.g. SharePoint, Aconex, Autodesk Docs, Procore, InEight, TeamBinder, 3DExperience).
• Experience setting up or improving DMS environments, workflows, registers, and approval processes.
• Experience managing technical documentation (drawings, specs, vendor docs, transmittals, project records).
• Advanced Excel and strong reporting/data management skills.
• Excellent organisational skills and strong attention to detail.

Mansioni

• Set up, maintain, and continuously improve DMS environments and document control processes.
• Configure workflows, approval cycles, metadata structures, naming conventions, and permissions.
• Manage document registers, deliverables, transmittals, and tracking tools.
• Ensure proper registration, classification, distribution, version control, and archiving of all documents.
• Monitor submissions, review cycles, deadlines, and elevate delays when needed.
• Support project close-out activities ensuring complete, traceable, and audit-ready documentation.
• Define and improve document control procedures, templates, and guidelines.
• Support internal and external audits ensuring full compliance and traceability.
• Provide training and guidance to project and engineering teams on DMS and document processes.
• Collaborate with Project Managers, Engineers, suppliers, contractors, and clients on documentation flows and requirements.
• Prepare reports on document status, KPIs, submission performance, and review progress.
• Ensure confidentiality and proper handling of sensitive technical and contractual information.

Conoscenze

Document control

DMS management

Advanced Excel

Reporting & data management

English & Italian

Organisational skills

Multidisciplinary teamwork

Formazione

Engineering/Information Management/Records Management degree

Professional certifications in document control (nice-to-have)

Strumenti

SharePoint

Autodesk Docs

Aconex

Procore

Descrizione del lavoro

NHOA Energy is seeking a structured and proactive Document Controller to manage and enhance our document control framework across complex technical projects. You will ensure accuracy, traceability, and efficiency throughout the full project lifecycle in an international, fast-paced setting.

You will set up and improve DMS environments, establish workflows, metadata, and approvals, and coordinate with engineering, suppliers, and clients to maintain controlled documentation and timely reporting.