Document Controller – Milan

Dovre Solutions; Milano; In loco; EUR 21.000 - 36.000; Tempo pieno

Descrizione del lavoro

Aramco is seeking a skilled Document Controller to manage project documentation and communications. You will organize, classify and archive documents, ensuring quality and compliance with procedures and audit standards. Proficiency in MS Office, SharePoint and SAP is preferred.

The role requires 5 years of experience in a petroleum or related industry and strong English writing skills. On-site duties and cross-functional collaboration are expected within the project team.

Competenze

• BSc Engineering or Business; 5 years experience.
• Experience with petroleum/related industry contracts advantageous.
• Proficiency in MS Office, SharePoint, SAP and DMS systems.

Mansioni

• Control, file, log and update status records of all project communications and docs.
• Adhere to document control procedures and confidentiality/audit protocols.
• Receive, classify, register and store all documents.
• Quality check documents per project/client requirements.
• Develop and organize searchable document libraries.
• Distribute for review and track overdue comments.
• Create and issue overdue document reports.
• Maintain version control and safe storage of documents.

Conoscenze

English fluency

Organizational skills

Communication

Formazione

BSc Engineering or Business

Strumenti

Microsoft Office

SharePoint

SAP

Document management system

Descrizione del lavoro

Function

Project Scope of Work

Located proximity 20 km to the east of the Gulf line and approximately 12 km Southwest of the existing Safaniyah GOSP-1 facility, the objective of this Budget Item is to provide water supply from three (3) sources; the existing Safaniyah GOSP-1, the new Zuluf AH Central Processing Facility (CPF), and Jaladi aquifer water for the purpose of treatment and injection. The facility will process 1,400MBCD of water for injection to cover the production forecast up to 2035; to ultimately maintain the existing Safaniyah Field’s Maximum Sustainable Capability (MSC). In addition, the scope will expand water facilities in Safaniyah GOSP-1 to accommodate the surplus produced water that exceeds the overall existing formation water system capacity up to year 2035

Company Information

Aramco is one of the world’s largest integrated energy and chemicals companies.

Aramco Europe is headquartered in The Hague with offices across the continent. For over 60 years we have supported Aramco with a wide range of activities from facilitating safe and reliable delivery of energy to customers around the globe to pushing for breakthroughs in research and innovation.

Our services include in-depth technology advice and support in established and emerging sectors of oil, gas and energy, as well as finance, HR, legal, PR and communications.

We work with the very best industry suppliers to drive our operations to secure our position as a world leader in energy and chemicals.

Job Purpose

The Document Controller performs document control, organize, administrate and plan duties for the project. He or she is the first line of contact for document enquiries, internal and external.

Key Responsibilities and Duties

• Control, file, log and keep up to date status records of all project communications and technical documentation via an electronic/web based document management system (specify system) for remote access.
• Adherence to project document control procedures and compliance with company’s confidentiality and audit protocols.
• Receive, check, classify, categorize, register and store all documents.
• Quality check all documents in accordance with project/client requirement.
• Develop and create various document folders and organize these to easily searchable and accessible libraries.
• Issue internal distribution checks within review cycles time then returning comments to the originator.
• Develop and issue overdue document reports.
• Implement and maintain established documentation procedures.
• Use version control to ensure transparency of document history and revision.
• Provide safe storage and retrieval of project documentation both hardcopy and electronic format

Requirements

• BSc Engineering or Business discipline.
• 5 years of experience
• Familiar with development and administration of engineering, procurement and construction contracts in the petroleum or related industry. 3 years Minimum experience in Saudi Aramco Projects
• Familiarity with auditing, accounting, and contracting techniques and procedures is desirable.
• A high level of fluency in oral and written English is essential.
• Good knowledge of Microsoft Office (Outlook, Word, Excel & Power Point),
• Good knowledge of the document management system used by the host company
• Knowledge of SAP desirable
• Good knowledge of SharePoint. (also depends on the project)
• Excellent Organization skills

Competencies

• Plan & Organize
• Communicating openly & effectively
• Excellence/ Drive for results
• Customer Services Oriented
• Dependability / Commitment & reliability