Document Controller

Iota Group; Milano; In loco; EUR 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

Iota Group is seeking a skilled Document Controller based at the Project Office in Milan, Italy. You will manage document control processes, ensure secure handling and distribution of project information, and interface with multiple teams to meet project standards.

Ideal candidates have 5+ years in major oil and gas projects, strong EDMS experience, and fluency in English. Occasional travel to other project locations may be required.

Competenze

• 5+ years in major oil and gas projects as a Document Controller.
• Experience with EDMS and document control tools.
• Fluent English; other languages are a plus.

Mansioni

• Apply Project Document Control processes, standards and tools.
• Control project information: capture, review, distribution.
• Check integrity of information in EDMS with Contractor DOC team.
• Ensure compliance with Information Delivery requirements.
• Support information handover to Operations after project.
• Contribute to project lessons learned and best practices.
• Maintain Master Document Registers accuracy and integrity.
• Maintain Document Distribution Matrix(s).
• Respond to queries from Project team and contractors.
• Collaborate with internal and contractor document controllers.
• Interface with Head Office and EDMS issues.
• Promote HSSE compliance and Code of Conduct; support digitalization.

Conoscenze

EDMS

MS Office

Adobe Acrobat

Scanning Software

English proficiency

Formazione

High School Diploma

Descrizione del lavoro

This position exists up to the completion of the development phase including Project close-out. The project management and central controls teams will be based in Paris and the package teams will primarily be based in engineering and site locations in Milan, London and Mozambique (Maputo & Afungi) during this phase. The position holder shall be responsible for performing Document Control duties at the Milan Project office. The job holder will perform this work in accordance with Corporate, TEP Mozambique and Project rules, guidelines and procedures.

Location: Milan, Italy

The successful candidate will be based at the Project Office in Milan, with occasional travel to other project locations as required.

Overall responsibility including:

• Ensures effective application of the Project Document Control processes, procedures, standards and tools.
• Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
• Assists in checking the integrity and completeness of the Project information in the Electronic Document Management System (EDMS). Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
• Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.
• Supports activities associated with the information handover to Operations (or other specified post project recipients).
• Utilizes and contributes to the Project lessons learned in accordance with Company best practices.
• Helps ensure the integrity and accuracy of the Company and Contractor Master Document Registers.
• Maintenance of the Document Distribution Matrix(s).
• Responds to the Project team information and document queries and status requests.
• Builds a strong working relationship with the internal project discipline/department team members as well as contractor document controllers.
• Interfaces with the Head Office Information & Document Control Manager, Document Controllers in other project locations, and EDMS Administrator on EDMS issues raised by the project team members.
• Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and Code of Conduct policy and for implementing and controlling these rules and requirements within the said area of responsibility. participate in project digitalization to promote efficiencies, synergies, and simplification of processes.

Accountabilities:

The job holder will have to liaise actively with Package and Line Managers, other Document Controllers and Contractors for the performance of the above duties.

Qualifications

Minimum Education

High School Diploma

Minimum Experience

5+ years in major oil and gas projects as a Document Controller.

Required Skills /Certifications

• Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
• Experience working with: Electronic Document Management Systems, MS Office applications, Adobe Acrobat and Scanning Software.

Language Requirements

Fluent English required. French and Portuguese language skills will assist performance.