Coordination Assistant - Global Admin & Scheduling Expert

Fulkrum; Lombardia; On-site; EUR 23,000 - 27,000; Full time

Benefits offered by this job

Social budget

Refer-a-friend scheme

Reward programs

Job summary

Fulkrum in Milan is seeking a motivated Coordination Assistant on a fixed-term six-month contract to join our dynamic team. The role involves supporting the Coordination team with administrative tasks, handling inquiries, updating client and inspector data, and preparing client timesheets.

You will source candidates, review invoices, book meetings, draft correspondence, and provide backup support during urgent situations.

Qualifications

• Excellent time management and efficiency.
• Proficiency in spoken and written English, including reading comprehension is required.
• Ability to meet deadlines and keen eye for detail.
• Must be able to read and interpret instructions carefully.
• Extensive working knowledge of MS Office programs.
• Strong Administration skills

Responsibilities

• Support the Coordination team with all administrative and coordination tasks.
• Handle internal and external office enquiries efficiently.
• Regularly update our database with client and inspector data and reports.
• Source candidates in line with client requirements.
• Prepare and manage client timesheets for the QCC.
• Review and approve inspectors’ invoices in a timely manner.
• Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.
• Contact Technical Personnel for up-to-date certificates and CV’s
• Formatting inspector CVs to maintain professional standards
• Book meetings for managers and colleagues, ensuring smooth scheduling
• Manage incoming calls and draft correspondence
• Taking minutes during meetings and handle various day-to-day administrative tasks
• Plan and arrange social events and team-building activities with local managers
• Support the Accounts team with AP/AR enquiries

Skills

Time management

English proficiency

Attention to detail

MS Office

Administration

Multi-tasking

AI utilization

Job description

Fulkrum in Milan is seeking a motivated Coordination Assistant on a fixed-term six-month contract to join our dynamic team. The role involves supporting the Coordination team with administrative tasks, handling inquiries, updating client and inspector data, and preparing client timesheets.

You will source candidates, review invoices, book meetings, draft correspondence, and provide backup support during urgent situations.