Buying Operations Assistant

The Level Group; Lombardia; On-site; EUR 25,000 - 30,000; Full time

Benefits offered by this job

Lunch tickets

Company laptop

Discounts on owned brands

Local offers and partnerships

Job summary

LN-CC, a premium luxury retailer, seeks a Buying Operations Assistant to join the team hosted by The Level Group. You will manage PO creation, supplier confirmations, and stock intake, ensuring accurate data and timely processes across departments.

You will coordinate with Logistics, Back Office, E‑commerce, and Merchandising, maintaining schedules and driving efficiency in a fast-paced environment.

Qualifications

• 1–2 years of administrative or operational experience in retail, e-commerce, or fashion/luxury.
• Proficiency in English and Italian.
• Advanced MS Office skills, especially Excel.
• Strong organizational and time-management abilities with attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Analytical mindset with proactive problem-solving.
• Ability to work both independently and across teams.

Responsibilities

• Create and manage purchase orders with data accuracy and timely processing.
• Obtain, verify, and update supplier confirmations with 100% accuracy.
• Record payment terms, shipping details, and delivery schedules.
• Perform pre-upload checks and resolve issues before go-live.
• Monitor delivery timelines and communicate milestones internally.
• Coordinate with Logistics and Back Office to ensure smooth stock intake.
• Be central contact for internal/external stakeholders on orders and launches.
• Support during seasonal intake and campaigns, managing calendars and reports.
• Collaborate with E-commerce/Merchandising for product activation online.
• Identify inefficiencies and propose workflow improvements.

Skills

Admin experience

Bilingual EN/IT

Excel proficiency

Organizational skills

Time management

Analytical mindset

Team collaboration

Tools

Excel

Job description

About LN-CC

LN-CC is a leading online premium luxury retailer. Its progressive concept combines traditional bricks and mortar retailing, housed within an art-based installation, with an online store that is run with the same attention to detail and forward-thinking approach as the physical retail space. Both platforms are filled with brands from all areas of the world, including international mainline designers, emerging new talent and a selection of socially responsible labels. LN-CC sets itself apart from other luxury retailers with a highly directional and distinctive luxury fashion collection. The company's offering is a carefully balanced selection of spectacular runway and unconventional pieces, underpinned by a portfolio of established, reliable and well-performing luxury brands.

The Buying Operations Assistant will report directly to the Buying Admin Team Manager and will play a key role in ensuring the smooth execution of all operational and administrative processes related to product intake and lifecycle management.

This position supports the efficient flow of information and goods across departments, contributing to the overall performance and reliability of operations. You must possess strong organizational and analytical skills, attention to detail, and the ability to work under tight deadlines in a fast-paced environment.

What you'll do:

• Create and manage purchase orders, ensuring data accuracy and timely processing.

• Obtain, verify, and update order confirmations from suppliers, maintaining 100% accuracy in all details.

• Keep records of payment terms, shipping details, and delivery schedules always up to date.

• Perform all pre-upload checks and resolve any issues before go-live (including pre-shoot management, country of origin, and retail price collection).

• Monitor and manage delivery timelines, ensuring that all key operational milestones are met and communicated internally.

• Coordinate with Logistics and Back Office teams to guarantee smooth stock intake and minimize warehouse-related issues.

• Act as a central point of contact for internal and external stakeholders, resolving queries regarding orders, delivery windows, product launches, price changes, and order amendments.

• Support the team during key operational periods, such as seasonal intake and campaign preparations, managing calendars, appointments, and reports.

• Collaborate with the E-commerce and Merchandising teams to ensure accurate and timely product activation online.

• Contribute to continuous process improvement by identifying inefficiencies and proposing solutions to optimize workflows.

What we're looking for:

• 1–2 years of experience in administrative or operational roles, preferably gained within retail, e-commerce, or fashion/luxury environments.

• Proficiency in English and Italian.

• Advanced MS Office skills, especially Excel.

• Strong organizational and time-management abilities, with a methodical and detail-oriented approach.

• Capability to manage multiple priorities and meet strict deadlines.

• Analytical mindset with a proactive attitude and problem-solving orientation.

• Ability to work both independently and collaboratively across teams.

What we offer:

• Gross annual salary within a range form €25.000 to €30.000, depending on actual experience and overall fit with job requirements.

• Benefits: lunch tickets, company laptop, discounts on our owned brands and brand partners, and additional perks through local offers and partnerships.

• People & Culture: join a young (31yo average), international (30+ nationalities), and fast-growing team where collaboration, ownership, and innovation are at the core of everything we do.

At The Level Group, we believe diverse perspectives and experiences make stronger teams. We welcome applications from candidates of all backgrounds, nationalities, identities, and abilities. If you require any accommodation during the interview process, please let us know and we will be happy to support you.