Bids & Tenders Specialist

Abbott; Lombardia; On-site; EUR 40,000 - 56,000; Full time

Job summary

Abbott in Milan is seeking a detail-oriented Bids & Tender Specialist to support public tenders, commercial offers, and related documentation. You will work with Sales, Customer Service, and other internal teams to ensure accurate, compliant submissions and timely execution.

The role requires 2+ years in tender management, solid English skills, and strong MS Office proficiency. You will help optimize pricing, maintain records, and communicate tender outcomes across stakeholders.

Qualifications

• 2+ years of tender management or related experience.
• Proficient in English (written and spoken).
• Strong organizational and analytical skills.

Responsibilities

• Prepare and manage tender documentation, commercial offers, requests, and other customer-related submissions.
• Analyze tender specifications and requirements to support competitive and compliant submissions.
• Collaborate with Sales Representatives and Sales Managers to evaluate products, pricing, and commercial conditions.
• Liaise with customers when clarification is required regarding tender or offer details.
• Ensure the accuracy and completeness of tender documentation before submission.
• Communicate awarded tenders, pricing updates, and relevant contractual information to Customer Service and other stakeholders.
• Monitor and maintain pricing related to tenders, contracts, and private offers.
• Support internal teams with questions related to tender processes and contractual agreements.
• Maintain organized records and archives in line with company policies and procedures.
• Identify opportunities to improve documentation and tender management processes.

Skills

Tender management

Commercial administration

Customer support

MS Office

English proficiency

Attention to detail

Multitasking

Teamwork

Education

High School Diploma

University Degree

Tools

Microsoft Office Suite

Job description

JOB DESCRIPTION:

About the Role

We are looking for a detail-oriented and proactive Bids & Tender Specialist to join our team. In this role, you will support the preparation and submission of public tenders, commercial offers, and related documentation, ensuring accuracy, compliance, and timely execution.

You will work closely with Sales, Customer Service, and other internal stakeholders to help drive business opportunities and contribute to operational excellence.

Key Responsibilities

• Prepare and manage tender documentation, commercial offers, requests, and other customer-related submissions.
• Analyze tender specifications and requirements to support competitive and compliant submissions.
• Collaborate with Sales Representatives and Sales Managers to evaluate products, pricing, and commercial conditions.
• Liaise with customers when clarification is required regarding tender or offer details.
• Ensure the accuracy and completeness of tender documentation before submission.
• Communicate awarded tenders, pricing updates, and relevant contractual information to Customer Service and other stakeholders.
• Monitor and maintain pricing related to tenders, contracts, and private offers.
• Support internal teams with questions related to tender processes and contractual agreements.
• Maintain organized records and archives in line with company policies and procedures.
• Identify opportunities to improve documentation and tender management processes.

What You’ll Bring

• High School Diploma or University Degree.
• At least 2 years of experience in tender management, commercial administration, customer support, or similar functions.
• Good command of English, both written and spoken.
• Strong proficiency with Microsoft Office and digital tools.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong teamwork and communication skills.
• Integrity, reliability, and a proactive mindset.

Why Join Us?

• Be part of a collaborative and dynamic environment.
• Work cross-functionally with commercial and operational teams.
• Develop expertise in public tenders and commercial processes.
• Contribute to a business-critical function with direct impact on company performance.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Sales Support & Administration

DIVISION:

CRM Cardiac Rhythm Management

LOCATION:

Italy > Milan : Viale Edison 110, Edison Park Centre

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Yes, 75 % of the Time

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable