BACK OFFICE & SECRETARY – COSMETICS INDUSTRY

Milo Milano; Appiano Gentile; On-site; EUR 28,000 - 38,000; Full time

Job summary

A cosmetics industry company is looking for a Commercial Back Office & Secretary to offer operational and administrative support. Key responsibilities include handling communications, scheduling meetings, assisting the sales team, and managing office operations. The ideal candidate has previous experience, strong organizational skills, and a proactive mindset. Knowledge of Polish is considered a plus. Applications can be sent to the company's office email.

Qualifications

• Previous experience in a similar role is required.
• Strong organizational skills, accuracy, autonomy, and a proactive mindset are essential.
• Strong organizational skills, accuracy, autonomy and a proactive mindset.

Responsibilities

• Handle incoming and outgoing communications (phone, email, correspondence).
• Manage calendars, meetings, and internal communications.
• Provide administrative support to the sales team.
• Ensure the smooth operation of the office.
• Providing administrative support to the sales team.
• Preparing documents, reports and presentations.
• Filing and archiving documents and overseeing information flow.
• Coordinating office suppliers and services (maintenance, cleaning, security).
• Organizing and ensuring smooth day-to-day operation of the office and shared spaces.
• Ordering office supplies and overseeing office equipment.
• Monitoring contracts, deadlines and related documentation.
• Receiving and sending courier shipments.
• Collaborating with internal departments and the international headquarters.

Skills

Organizational skills

Accuracy

Proactive mindset

Knowledge of Polish

Proactive mindset

Tools

Office software

Job description

BACK OFFICE & SECRETARY – COSMETICS INDUSTRY

Milo Milano Srl, a company operating in the cosmetics industry, is looking for a Commercial Back Office & Secretary to provide comprehensive operational, administrative, and organizational support to the office and daily business activities.

Responsibilities:

• handling incoming and outgoing communications (phone, email, correspondence)
• managing calendars, meetings, and internal and external communications
• coordinating follow-ups after meetings and agreed actions
• carrying out commercial back office and secretarial activities
• providing administrative support to the sales team
• preparing documents, reports, and presentations
• filing and archiving documents and overseeing proper information flow
• coordinating office suppliers and services (office maintenance, cleaning, servicing, security)
• organizing and ensuring the smooth day-to-day operation of the office and shared spaces
• ordering office supplies and overseeing office equipment
• monitoring contracts, deadlines, and related documentation
• receiving and sending courier shipments
• collaborating with internal departments and the international headquarters

Requirements:

• Knowledge of Polish is considered a plus
• Previous experience in a similar role is required
• strong organizational skills, accuracy, autonomy, and a proactive mindset

Applications: [e-mail]