Administrative Assistant – NATO Programs & Coordination

Spektrum; Syracuse; In loco; EUR 28.000 - 38.000; Tempo pieno

Descrizione del lavoro

Spektrum is seeking an Administrative Support professional to sustain daily office operations and provide critical support to leadership. You will manage schedules, coordinate correspondence, organize meetings, and maintain records across the organization.

The role requires strong written and verbal communication, effective time management, and the ability to adapt to changing priorities within a NATO-related project environment.

Competenze

• Experience in an office environment using office management systems and procedures.
• Ability to adapt to changing tasks and priorities with strong problem-solving skills.
• Excellent written and verbal communication, and time-management discipline.

Mansioni

• Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office.
• Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
• Assists in planning for meetings and coordinates across functions to maintain workflow.
• Updates and maintains office policies and procedures and documents requirements for equipment or staff requisitions.
• Manages current equipment service agreements and supports related services.
• Develops and maintains filing systems, both physical and electronic.

Conoscenze

Office administration

Communication skills

Time management

Multitasking

Problem solving

Formazione

Higher vocational training / 2 years experience

Business English

Italian language desirable

Strumenti

MS Office

Excel

Descrizione del lavoro

Spektrum is seeking an Administrative Support professional to sustain daily office operations and provide critical support to leadership. You will manage schedules, coordinate correspondence, organize meetings, and maintain records across the organization.

The role requires strong written and verbal communication, effective time management, and the ability to adapt to changing priorities within a NATO-related project environment.